non-disclosure agreement for interviews

Non-Disclosure Agreement for Interviews

For sensitive topics during exploratory discussions

Non-Disclosure Agreement for Exploratory Discussions

Once customized for your company, this template agreement is intended to be used to protect the interests of your company in situations where company-confidential information may be shared during exploratory discussions with prospective candidates.

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In the course of doing business, proprietary information such as technology used, business challenges or upcoming projects may be shared with prospective candidates during interviews or with other businesses exploring a potential business partnership with your company. It is critical that in such a situation, external parties are asked to sign a Non-Disclosure Agreement for Exploratory Discussion before the meeting. The signed Agreement provides a safe environment for all parties to share and receive proprietary information for decision making. Personnel from your company will have peace of mind providing the proprietary information knowing that the information will not be leaked out or used for personal gain and the external parties are aware of their obligations to protect the shared information. The Agreement sets the stage for a more fruitful meeting for all parties. 

The Non-Disclosure Agreement for Exploratory Discussion articulates clearly information that falls within the realm of proprietary and the signing party's obligations during and after the contract period. HR sends the Agreement to your company's personnel for onward forwarding to the signatories but the Agreement must be signed and returned to HR before the meeting takes place. This is to ensure that you have a legally binding contract. 

Putting in place the Agreement is the first step in ensuring a positive outcome from the meeting. It is equally important that in an employment interview, hiring managers are equipped with the interviewing know-how. Check out the Interviewing Kit here.

How is the Non-Disclosure Agreement for Exploratory Discussion used?

This template is used to clearly articulate confidentiality protocols and request confirmation that the individual understands these protocols. The individual will know what is considered confidential and what is not to insure that your company confidential information is protected.

Why use it?

Clearly articulating confidentiality protocols, and requesting confirmation that the individual understands these protocols, ensures that:

  • Individuals know what is considered confidential and what is not
  • Expectations with respect to sharing confidential information are clear
  • Takes away the interviewer's anxiety of sharing proprietary information during interviews
  • Your company-confidential information is protected

What you risk by not using it?

  • Company-confidential information is leaked externally, either intentionally or accidentally
  • You have no recourse in the event this happens

Can I preview it?

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Non-Disclosure Agreement for Exploratory Discussion  |  Accompanying Instructions for Manager

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Contracts & Agreement Templates in this Kit

The template referenced on this page can be used on its own as a stand-alone tool, or in conjunction with other HR templates in the Contracts & Agreement Kit that includes the following documents:

Template Description

Offer Form Template

This form template ensures that all information about a candidate and position is collected and summarized, so that HR has the information they need to process an employment or independent contractor agreement.

Employment Contract Agreement Template

A contractual agreement template between the company and the employee that establishes the terms and conditions of employment.

Independent Contractor Agreement Template

This agreement template is intended to be used to clearly articulate and establish the terms and conditions of a contract between your company and an independent contractor.

Overtime Averaging Agreement Template

A contractual agreement between an employee and your company allows you to bypass overtime rates by averaging the employee’s hours of work over a period of 1, 2, 3, or 4 weeks. 

Employee Handbook Acknowledgment Agreement Template

This is a contract agreement that is signed by Staff, in the presence of a witness, to acknowledge that they've read, understood, and will adhere to the Staff Policies section in your Employee Handbook.

Front Desk Service Agreement Template

An agreement used to obtain signed confirmation from front line and reception staff to acknowledge their understanding of company protocols and expected service levels. 

Involuntary Termination Authorization Form Template

This document is a template spreadsheet that will help your company calculate the costs associated with terminating an employee, and to obtain authorization to terminate. 

Involuntary Termination Letter Options & Release Form

A document that provides 6 different involuntary termination (firing) letter options between the company and the employee as well as a Release form that together outline the contractual agreement that establishes the terms and conditions of termination. 
Non-Disclosure Agreement for Exploratory Discussions Template This template agreement is intended to be used to protect the interests of your company in situations where company-confidential information may be shared during exploratory discussions with prospective candidates.
Reference Check Request & Consent Template This document is a template for an email script used to obtain reference provider names and written consent from candidates to conduct reference checks.
Training Reimbursement Agreement Template A template for a contractual Agreement between your company and an employee embarking on a training initiative that exceeds a company-determined cost ceiling, where your company is expecting the training expenses to be reimbursed by the employee in certain scenarios.
Delegate Confidentiality Agreement Template This document contains instructions and a script for a conduct agreement between a manager and administrative-level staff. The script can be used when a manager needs to delegate work that may require access to sensitive or confidential information.
Hybrid and Remote Work Policy & Agreement Template A template for a contractual Agreement that is used to set expectations and guidelines for remote employees who work outside the company office to create a mutually beneficial situation for both the company and the teleworker. 

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