Looking for a comprehensive, legally compliant Ontario Employee Handbook template? Our professionally crafted template helps Ontario employers and HR professionals create a customized employee handbook that aligns with Ontario employment laws—without the hassle of starting from scratch.
Take a look inside
A comprehensive menu of policies. Easily edit & add topics. Remove what you don't need.
The Employee Handbook Builder is included in the HR Toolkit and provides step-by-step online instructions and guidance for getting your Canadian handbook over the finish line.
LEARN MORE
Don't have time? We'll do it for you!
What’s included in the Ontario employee handbook template?
Our HR-approved Ontario handbook template includes essential policies required by law and recommended HR best practices:
Our step-by-step instructions make it easy to create and implement your Ontario Employee Handbook without confusion. Whether you're new to HR or an experienced professional, our clear, structured guidelines walk you through every stage—from customizing the template to ensuring compliance with Ontario labor laws. With simple, actionable steps, you'll have a professional, legally sound employee handbook ready in no time.
✔ Project Checklist and Priorities –Ensure you don't miss any steps and know what to implement first.
✔ Customizing Your Handbook – A step-by-step guide to adding your company’s name, branding, and unique policies.
✔ Understanding Ontario Compliance Requirements – Clear explanations of mandatory policies required by Ontario employment laws.
✔ Editing & Formatting Tips – Best practices for structuring content, ensuring readability, and maintaining professionalism.
✔ Distributing to Employees – Guidance on launching your Ontario employee handbook digitally for existing and new employees, and collecting signatures.
✔ Keeping Your Handbook Updated – Instructions on reviewing and revising policies as laws or company practices change.
✔ Employment Standards & Compliance (aligned with ESA)
✔ Workplace Health & Safety (OHSA)
✔ Workplace Harassment & Violence Prevention
✔ Accessibility Standards (AODA Compliance)
✔ Leaves of Absence (sick leave, parental leave, etc.)
✔ Code of Conduct & Ethics
✔ Workplace Technology & Social Media Use
✔ Remote Work & Hybrid Work Guidelines
✔ Vacation, Sick Days & Paid Time Off (PTO)
✔ Termination & Resignation Procedures
✔ Step-by-step Instructions
Designed for small to mid-sized businesses in Ontario—customizable for startups, corporations, and nonprofits!
Whether you're a startup, small business, or established company, our handbook template makes it easy to set clear policies, manage employee expectations, and protect your business from compliance risks.
Get Instant Access:
While not legally required, having an Ontario-specific employee handbook helps ensure compliance with employment laws and sets clear workplace policies, reducing legal risks.
Yes! Our template aligns with Ontario ESA, OHSA, and AODA regulations and includes the latest updates to Ontario employment laws.
Absolutely! The template is fully editable in Word or Google Docs, allowing you to tailor it to your business needs and industry.
We keep our templates updated—so you’ll always have the latest compliant version!
Get Your Ontario Employee Handbook Template Now
You can spend thousands of dollars — and hours — creating an employee handbook that collects 'dust' on your shelves. Or, you can create one that's easy-to-use, full of relevant content and written in every-day plain English. Here are the top 10 reasons why the HR Toolkit's Employee Handbook Builder offers the best Canadian employee handbook template available. It can be just a Word employee handbook template; but the Employee Handbook Builder is a a complete platform to get your project over the finish line. From planning to launch, it includes guidance, tips, and step-by-step customization instructions. It also includes a sign-off form and project tools for when you launch your handbook. It's up to you how much help you access. Create Employee Handbook Create Condensed Employee Handbook Professional formatting and auto-generated table of contents improves usability and makes you look like a pro! We've provided click and replace placeholders where you need to place your company-specific information. Built with easy-to-use styles so you can brand your employee handbook with a couple of clicks. It provides pre-written text for all policies / topics so you never have to start with a blank page. We've thought of all the details based on decades of helping 1000s of customers create their own employee handbooks or manuals. You won't be left hanging and you won't hit a dead end. We've anticipated your roadblocks and answer your questions before you'll even know to ask them. You'll understand the purpose, importance and benefits of each topic; any risks associated with it; level of HR expertise, and time/effort required to customize it; recommendations for legal review; if any key decisions or approvals are required; up-to-date links to the right pages on legislated websites; tips. We created the employee handbook template, so the Word and Excel help we provide was written by us, specifically for using our templates. You don't need advanced Word or Excel skills to work with the templates, but we know that there's nothing more annoying than getting stuck with a formatting challenge. Get quick snippet videos that tell you exactly how to make your handbook look crisp and professional. The Employee Handbook Builder is online so you'll always have access to the latest and greatest version of the templates and we let you know when we make changes. Get your questions answered from an extensive FAQ library, or contact us with your questions. The Employee Handbook Builder was once it's own stand-alone product and is now one of 22 ready-to assemble kits included in HR Toolkit. Even if you don't think you'll need the other kits, the Employee Handbook Builder is an affordable and cost-effective tool on its own. The Employee Handbook Template: Different & Better
1. Not just an employee handbook template
2. Flexible: go basic or comprehensive
You get a comprehensive menu of topics and policies for each province we support. Together they sport a menu of 125+ topics / policies. We help you figure out what's important and how to prioritize what gets done first. It's up to you if you want to go basic with an Employee Handbook or all the way with a more comprehensive Employee Manual that doubles as an orientation program for staff covering everything they need to know about your workplace, from information about your business to operational details.
Or delete sections and topics with a click of a mouse to create a condensed employee handbook.
3. It's a professional and casual document
Made for Today's Workplace
Professionally-Written & Compliant
Fresh, Clean & Easy-to-Read
4. Dead-easy to customize
5. It's well thought out
6. Help for topics & policies
7. Help with Word & Excel
8. Always up to date
9. You get product support
10. It's a total bargain