Sending Regrets to Internal Candidates

Sending Regrets to Internal Candidates

Get sample scripts & Take the fear out of Giving bad news

Internal Candidates Regrets Scripts

The Internal Candidates Regrets Script template is used to communicate to an internal applicant that they will not be proceeding further in the interview process.  Scripts are included for the following two scenarios and come with variations on the message you want to convey: Not proceeding to next round or Position filled. 

Preview & Download
this template for free


The Internal Candidates Regrets Script document is a series of scripts and script components used to communicate to an internal applicant in a formal manner that they will not be proceeding further in the interview process. The letter is always presented during an in-person meeting by the Hiring Manager of an open position for which an internal staff member applied. 

It’s important to communicate clearly and carefully with unsuccessful internal candidates as soon as you know they’ve been eliminated from competition for a position. 

The way you communicate ‘No thank you’ to an internal employee is crucial to the maintenance of your relationship with that employee.  It is very important that employees who have applied for internal positions are treated with dignity. This includes closing the loop with them and communicating that they were not selected for the position.

Be open with internal applicants about why they were not selected for an open position, especially if the individual has been identified as a high performer.  If a high performing employee feels that there is no opportunity to progress in your company, they will look for opportunities elsewhere.

Why use the Internal Candidate Regrets Scripts?

  • A carefully worded message ensures you maintain positive relationships with staff who have applied for other positions in the company. The way you communicate ‘No thank you’ to an internal employee is crucial to the maintenance of your relationship with that employee
  • It can be difficult to come up with the right words to write such a letter or email.  Offering a script to help the Manager get started is much better than having to start with a blank page.

What you risk by not using the Internal Candidate Regrets Scripts?

  • If this type of message is not delivered with care and sincerity, it will leave a lasting unfavorable impression on the Company and will result in hurt feelings for the affected employee that could have been avoided. 
  • If the person receiving the message is a high performer, they may feel they are not valued by the Company and may look elsewhere. 
  • Your managers procrastinate until it's too awkward to communicate the message. 
  • Your managers learn to avoid and don't get practice delivering uncomfortable messages. 

Can I preview & download this HR template?

You bet.  To preview, just click on the blue link below.

Internal Candidate Regrets Scripts

Download it for FREE!
Limited Time Bonus.  Get an additional 5 of our most popular HR Templates for free!

Which HR kit is it included in?

The Internal Candidate Regrets Scripts can be used on its own as a stand-alone tool, or as part of the Interviewing Kit for Managers, which is one of 4 ConnectsUs Recruiting & Hiring Kits.


Click image to view full size



  • "...An HR resource at your fingertips; take it as it is, or customize it to meet your needs. Just what every business owner needs!"

    Carol Hama | Director, Professional Development & Services, HRMA - British Columbia Human Resources Management Association
  • “…What a great product! I cannot emphasize enough how delighted I am with it…Your work is thorough, detailed, comprehensive, thought provoking, well laid out, easy to work with, professional, and great value. Thank you and compliments on a job very well done.”

    Grant Hodgins, B.Comm | CEO, Hodgins Auctioneers Inc.
  • ...Finally!  A straightforward and comprehensive HR toolkit that makes sense for small businesses...
    Dana Murray | President, Prospec | Seattle, WA
  • "Just a quick note to say thank you!  ConnectsUs HR toolkit is the perfect solution for our needs. The point and click application combined with the rich content of best practices gives us everything we need to create professional results.”

    Theresa Partlow | Director, Human Resources, Emeritus Assisted Living | Seattle, WA
  • "...I wish I had this product years ago! It is an invaluable tool for time and resource-strapped HR departments to quickly turn out quality HR practices and procedures..."

    Coleen Hunter | National Director, Human Resources, PharmaSave
  • "...Never before have I seen a product that so easily and completely supports the creation of HR practices. Don't reinvent the wheel - buy one of the best wheels invented to take your small business forward..."

    Patti Sheehan | Principal, Puget Sound People Solutions | Seattle, WA