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Hybrid and Remote Work Policy and Agreement
The Hybrid Work from Home Policy Template is a robust (and we mean robust!) policy that serves as a checklist for everything you need to think about when it comes to allowing your employees to work remotely. It comes with an agreement signed off by employees. You can preview and download it for free below.
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What is a Hybrid and Remote Work Policy Template?
A hybrid policy is used when your company allows an employee to work remotely or work from home and is intended to enhance an employee's productivity, improve efficiencies, reduce the transmission of infectious diseases, support different work styles and reduce the teleworker’s commuting time and environmental footprint.
A working from home arrangement can also incur liabilities for your business if not properly supported by both a Hybrid Work Policy or a Remote Work Policy. In this case, this policy and its accompanying agreement does both!
A hybrid remote work arrangement may be granted to teleworkers who have shown a strong work performance and whose job responsibilities are suited to such an arrangement.
A hybrid policy should be reviewed when deemed appropriate, but not less than every 12 months.
What is Working Remotely?
A lot of people use the words teleworking and telecommuting interchangeably. However, telecommuting is actually a type of teleworking. What's the difference? Well, the prefix 'tele' means "distance". Teleworking refers to working from a distance. Telecommuting refers specifically to the elimination of your daily commute.
You're a remote worker or teleworker if you're working from home or you're working somewhere that is a distance from your office. For example, working from a coffee shop, a hotel lobby, a co-working space or you work on various projects that are on-site with clients so you don't report to your employer's main office.
You're a telecommuter if you don't regularly need to leave your house to conduct your work. For example, working out of your home office or any office on your property where you don't have to commute!
So a telecommuter is always a teleworker, but teleworkers are not necessarily telecommuters.
Confused yet? I am. Check out the Remote Work Dictionary for a bit of clarity on all the overlapping definitions surrounding remote work.
What the Hybrid and Remote Policy and Agreement includes.
We've thought of all the checklist items so you don't have to! Even if you don't use all sections, this robust Hybrid Work Policy and Agreement includes the following topics:
Formal Terms & Definitions
Agreement
Company
Company Materials
Executed Contract
Manager
Program
Remote Office
Sensitive Materials
Staff
Telework/Teleworking
Teleworker
Recitals
Teleworking Policy
1. Overview
2. Teleworking Eligibility
3. Manager Responsibilities
4. Safety
5. Procedures for Program Sign Up & Approvals
Terms & Conditions
6. Company Materials
7. Workers Compensation
8. Costs and Liabilities Associated with the Program
9. Security, Privacy, Confidentiality
10. Compensation & Job Description
11. Working Hours & Availability
12. Productivity & Performance
13. Remote Office On-site Visits
14. Existing Executed Contracts and Company Policies
15. Termination of Agreement
16. Entire Agreement & Notices
17. Other Terms & Conditions
18. Consequences of Non-Adherence to this Policy
Signatures
Schedule A
19. Term of Agreement
20. Type of Teleworking
21. Justification for Teleworking Benefit
22. Remote Office
23. Job or Project Description
24. Performance Metrics
25. Teleworking Schedule
26. Other
Schedule B – Company Materials
Schedule C – Weekly Status Report
How is the Hybrid and Remote Work Policy & Agreement used?
This template is used to define the types of remote work, telecommuting or work from home programs, a workers eligibility for each program, responsibilities of the manager regarding the Hybrid work program and procedures that follow. This Hybrid Work Policy template sets out terms and conditions that must be met by both the company and the teleworker to ensure mutual benefit by the work from home program.
Why use a Hybrid and Remote Work Policy & Agreement?
With hybrid work programs becoming the norm, employers often worry about the chance of production loss and having less oversight of their employees. But when remote work is done right - when a well designed Hybrid Work policy is established for employees - there's a lot of potential benefits that come with teleworking:
- Infectious Diseases, such as COVID-19: Reduces the spread of infectious diseases while maintaining productivity.
- Increased productivity: While many employer's worry that out-of-sight employees may take advantage of opportunities to slack off, the stats actually show the opposite is true. A university study concluded that remote telecommuters worked on average, 5 to 7 hours longer than their in-office coworkers.
- It's economically sound: Maintaining remote working strategies can lead to some serious cost savings. It can increase the employer's talent pool and also cuts real estate costs.
- It's environmentally friendly: When you take the commute out of the working equation, you're left with a lowered carbon footprint. No commute = happier employees + healthier planet. I call that a win-win!
- Reduced turnover: Employees that are able to work from home and enjoy a better work/life balance tend to feel more valued. Happy employees are less likely to leave a position, which will save the employer from hiring and training costs in the long run.
What you risk by not using a Hybrid and Remote Work Policy & Agreement?
When remote work goes wrong, it can go very, very wrong. Teleworking brings new challenges and a greater potential for unclear expectations and miscommunication. Just like any new policy in the business world, remote working can suffer when employees don’t have guidelines to follow.
You bet.
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Hybrid and Remote Work Policy & Agreement
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Hybrid and Remote Work Policy & Agreement Template
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