Download free Hybrid Work from Home Policy Template

Hybrid Work from Home Policy Template

Comes with an agreement signed by employees

Hybrid and Remote Work Policy and Agreement

The Hybrid Work from Home Policy Template is a robust (and we mean robust!) policy that serves as a checklist for everything you need to think about when it comes to allowing your employees to work remotely. It comes with an agreement signed off by employees.  You can preview and download it for free below. 

PREVIEW & DOWNLOAD
THIS TEMPLATE FOR FREE

What is a Hybrid and Remote Work Policy Template?

A hybrid policy is used when your company allows an employee to work remotely or work from home and is intended to enhance an employee's productivity, improve efficiencies, reduce the transmission of infectious diseases,  support different work styles and reduce the teleworker’s commuting time and environmental footprint.

A working from home arrangement can also incur liabilities for your business if not properly supported by both a Hybrid Work Policy or a Remote Work Policy. In this case, this policy and its accompanying agreement does both! 

A hybrid remote work arrangement may be granted to teleworkers who have shown a strong work performance and whose job responsibilities are suited to such an arrangement.

A hybrid policy should be reviewed when deemed appropriate, but not less than every 12 months.

What is Working Remotely?

A lot of people use the words teleworking and telecommuting interchangeably. However, telecommuting is actually a type of teleworking. What's the difference? Well, the prefix 'tele' means "distance". Teleworking refers to working from a distance. Telecommuting refers specifically to the elimination of your daily commute. 

You're a remote worker or teleworker if you're working from home or you're working somewhere that is a distance from your office. For example, working from a coffee shop, a hotel lobby, a co-working space or you work on various projects that are on-site with clients so you don't report to your employer's main office. 

You're a telecommuter if you don't regularly need to leave your house to conduct your work. For example, working out of your home office or any office on your property where you don't have to commute!

So a telecommuter is always a teleworker, but teleworkers are not necessarily telecommuters.

Confused yet? I am. Check out the Remote Work Dictionary for a bit of clarity on all the overlapping definitions surrounding remote work. 

What the Hybrid and Remote Policy and Agreement includes.

We've thought of all the checklist items so you don't have to! Even if you don't use all sections, this robust Hybrid Work Policy and Agreement includes the following topics: 

Formal Terms & Definitions

Agreement

Company

Company Materials

Executed Contract

Manager

Program

Remote Office

Sensitive Materials

Staff

Telework/Teleworking

Teleworker

Recitals

Teleworking Policy

1.        Overview

2.        Teleworking Eligibility

3.        Manager Responsibilities

4.        Safety

5.        Procedures for Program Sign Up & Approvals

Terms & Conditions

6.        Company Materials

7.        Workers Compensation

8.        Costs and Liabilities Associated with the Program

9.        Security, Privacy, Confidentiality

10.      Compensation & Job Description

11.      Working Hours & Availability

12.      Productivity & Performance

13.      Remote Office On-site Visits

14.      Existing Executed Contracts and Company Policies

15.      Termination of Agreement

16.      Entire Agreement & Notices

17.      Other Terms & Conditions

18.      Consequences of Non-Adherence to this Policy

Signatures

Schedule A

19.      Term of Agreement

20.      Type of Teleworking

21.      Justification for Teleworking Benefit

22.      Remote Office

23.      Job or Project Description

24.      Performance Metrics

25.      Teleworking Schedule

26.      Other

Schedule B – Company Materials

Schedule C – Weekly Status Report

How is the Hybrid and Remote Work Policy & Agreement used?

This template is used to define the types of remote work, telecommuting or work from home programs, a workers eligibility for each program, responsibilities of the manager regarding the Hybrid work program and procedures that follow. This Hybrid Work Policy template sets out terms and conditions that must be met by both the company and the teleworker to ensure mutual benefit by the work from home program. 

Why use a Hybrid and Remote Work Policy & Agreement?

With hybrid work programs becoming the norm, employers often worry about the chance of production loss and having less oversight of their employees. But when remote work is done right - when a well designed Hybrid Work policy is established for employees - there's a lot of potential benefits that come with teleworking:

  • Infectious Diseases, such as COVID-19:  Reduces the spread of infectious diseases while maintaining productivity. 
  • Increased productivity: While many employer's worry that out-of-sight employees may take advantage of opportunities to slack off, the stats actually show the opposite is true. A university study concluded that remote telecommuters worked on average, 5 to 7 hours longer than their in-office coworkers. 
  • It's economically sound: Maintaining remote working strategies can lead to some serious cost savings. It can increase the employer's talent pool and also cuts real estate costs. 
  • It's environmentally friendly: When you take the commute out of the working equation, you're left with a lowered carbon footprint. No commute = happier employees + healthier planet. I call that a win-win! 
  • Reduced turnover: Employees that are able to work from home and enjoy a better work/life balance tend to feel more valued. Happy employees are less likely to leave a position, which will save the employer from hiring and training costs in the long run. 

What you risk by not using a Hybrid and Remote Work Policy & Agreement?

When remote work goes wrong, it can go very, very wrong. Teleworking brings new challenges and a greater potential for unclear expectations and miscommunication. Just like any new policy in the business world, remote working can suffer when employees don’t have guidelines to follow.

476902

Templates
Downloaded

Can I preview it?

You bet.  
Click on the blue text link(s) below

Hybrid and Remote Work Policy & Agreement

Download it for FREE!
Limted Time Bonus.  Get an additional 5 of our most popular HR Templates for free/ 

Contracts & Agreement Templates in this Kit

The template referenced on this page can be used on its own as a stand-alone tool, or in conjunction with other HR templates in the Contracts & Agreement Kit that includes the following documents:

Template Description

Offer Form Template

This form template ensures that all information about a candidate and position is collected and summarized, so that HR has the information they need to process an employment or independent contractor agreement.

Employment Contract Agreement Template

A contractual agreement template between the company and the employee that establishes the terms and conditions of employment.

Independent Contractor Agreement Template

This agreement template is intended to be used to clearly articulate and establish the terms and conditions of a contract between your company and an independent contractor.

Staff Policies Manual - Addendum to Employment Contract

An addendum document that outlines the standard terms of employment and conduct expectations where signature for adherence by the candidate is obtained as part of the Employment Contract Agreement and Independent Contractor Agreement documents.

Terms & Definitions - Addendum to Staff Policies Manual

An addendum document that provides definitions for the formal terms used in the Staff Policies Manual above.  

Overtime Averaging Agreement Template

A contractual agreement between an employee and your company allows you to bypass overtime rates by averaging the employee’s hours of work over a period of 1, 2, 3, or 4 weeks. 

Employee Handbook Acknowledgment Agreement Template

This is a contract agreement that is signed by Staff, in the presence of a witness, to acknowledge that they've read, understood, and will adhere to the Staff Policies section in your Employee Handbook.

Front Desk Service Agreement Template

An agreement used to obtain signed confirmation from front line and reception staff to acknowledge their understanding of company protocols and expected service levels. 

Involuntary Termination Authorization Form Template

This document is a template spreadsheet that will help your company calculate the costs associated with terminating an employee, and to obtain authorization to terminate. 

Involuntary Termination Letter Options & Release Form

A document that provides 6 different involuntary termination (firing) letter options between the company and the employee as well as a Release form that together outline the contractual agreement that establishes the terms and conditions of termination. 
Non-Disclosure Agreement for Exploratory Discussions Template This template agreement is intended to be used to protect the interests of your company in situations where company-confidential information may be shared during exploratory discussions with prospective candidates.
Reference Check Request & Consent Template This document is a template for an email script used to obtain reference provider names and written consent from candidates to conduct reference checks.
Training Reimbursement Agreement Template A template for a contractual Agreement between your company and an employee embarking on a training initiative that exceeds a company-determined cost ceiling, where your company is expecting the training expenses to be reimbursed by the employee in certain scenarios.
Delegate Confidentiality Agreement Template This document contains instructions and a script for a conduct agreement between a manager and administrative-level staff. The script can be used when a manager needs to delegate work that may require access to sensitive or confidential information.
Hybrid and Remote Work Policy & Agreement Template A template for a contractual Agreement that is used to set expectations and guidelines for remote employees who work outside the company office to create a mutually beneficial situation for both the company and the teleworker.