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Overview

Developing and implementing a strong harassment complaint procedure will help your company address harassment claims properly and avoid further ones.

The structure of such a Harassment Complaint Form template provides a formalized and clear framework of incident facts, and employers and HR staff using these forms are presented with a systematic process for interpreting the issue at hand. Moreover, this form template provides a method for adequate collection and documentation of workplace violations.

Employees appreciate that a Harassment Complaint Form exists as it shows that the employer is proactive about preventing harassment and bullying in the workplace. 

The Harassment Complaint Form ensures that harassment complaints are handled professionally.  To start, make it easy for employees to submit complaints. Consistency is key when it comes to handling harassment complaints. That’s why using a Harassment Complaint Form template is crucial to help your company capture the right information for an effective harassment investigation. 

OHS laws require employers to provide a clear and accessible method for workers to submit complaints about the workplace harassment they experience or witness. In addition to being required by law, incident reporting protocols are critical to ensure a full and fair investigation of the complaint.

What's included in the Harassment Complaint Form?

The Harassment Complaint Form template includes the following main sections:

• Complainants information
• Incident Details
• Additional Comments
• Attestation

Reasons to file a Harassment Complaint Form

Employees may be faced with a number of reasons to file a formal complaint, whether it be against a colleague, a customer, or an individual in a supervisory position. The following are common reasons to file an employee complaint:

• Discriminatory Harassment (verbal, religious, racial, disability, sexual orientation, age, etc.)
• Personal Harassment (inappropriate comments, offensive jokes, ostracizing behaviors, humiliation, intimidation tactics, etc.)
• Physical Harassment (hostile behavior, destroying property to cause intimidation, direct threats of intending to inflict bodily harm, physical attack, etc.)
• Power Harassment (intruding into an employees personal life, excessive demands that are unlikely to be met, demeaning demands, etc.)
• Psychological Harassment (spreading rumors of an individual, challenging everything the victim states, belittling or trivializing the victim’s thoughts, etc.)
• Bullying and cyber bullying
• Retaliation
• Sexual Harassment
• Theft
• Quid Pro Quo Sexual Harassment
• Third-Party Harassment (an individual outside or the organization, perhaps a client, harassing an Employee)

Why use an Harassment Complaint Form template?

Implementing a standard master template form for your company's process of reporting and investigating harassment allows your company to:

• Create a formalized and clear framework of facts.
• Present employers and HR staff utilizing these forms with a systematic process for interpreting the issue at hand.
• Provide a method for adequate collection and documentation of workplace violations.