Letter for salary or title change or promotion

Letter for salary or title change or promotion.

Because you need it in writing!

Salary or Title Change or Promotion Confirmation Letter template

Script for a letter to confirm a change in an employee’s salary or position title.

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Use this Salary or Title Change or Promotion Confirmation Letter template to:

  • Formally advise an employee that they will be receiving a temporary or on-going salary or title change or promotion.
  • Present to the employee in a meeting and accompanied by a conversation. It must not be simply forwarded to the employee via email. 



Why use a standard salary or title change or promotion letter template? 

  • To ensure consistent language is used when confirming a salary or title change or a promotion.
  • To ensure the change and rationale for it is documented and kept in the employee’s HR file.

What you risk by not using it

  • Important phrases or terminology are left out of confirmation letters. For example, you may forget to include a probation clause when an employee is promoted. Without it, you won't easily be able to return the employee back to their previous position without a label of constructive dismissal.
  • There's no formal record of the change or reason for it in an employee's file.


  • Some situations covered in this Salary or Title Change or Promotion Letter Template change the employee’s implied or written employment agreement.   Include language that references and replaces the appropriate clauses in the original or latest employment agreement.
  • If an employee is promoted into a new position, it’s critical that a probationary period is stipulated, otherwise demoting an employee back to their former position can easily be deemed constructive dismissal.

Can I preview it?

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Click on the blue text link(s) below

Salary or Title Change Confirmation Letter Script

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Which HR kit is it included in?

The Salary or Title Change Confirmation Letter Script can be used on its own as a stand-alone tool, or as part of the Compensation Kit.


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