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Overview

Teleworking is intended to enhance teleworker productivity, improve efficiencies, support different work styles and reduce the teleworker’s commuting time and environmental footprint.

Teleworking is an earned benefit and not an entitlement and may be granted to teleworkers who have shown a strong work performance and whose job responsibilities are suited to such an arrangement.

A teleworking policy should be reviewed when deemed appropriate, but not less than every 12 months.

What is Teleworking?

A lot of people use the words teleworking and telecommuting interchangeably. However, telecommuting is actually a type of teleworking. What's the difference? Well, the prefix 'tele' means "distance". Teleworking refers to working from a distance. Telecommuting refers specifically to the elimination of your daily commute. 

You're a teleworker if you work somewhere that is a distance from your office. For example, working from a coffee shop, a hotel lobby, a coworking space or you work on various projects that are on-site with clients so you don't report to your employer's main office. 

You're a telecommuter if you don't regularly need to leave your house to conduct your work. For example, working out of your home office or any office on your property where you don't have to commute!

So a telecommuter is always a teleworker, but teleworkers are not necessarily telecommuters.

Confused yet? I am. Check out the Remote Work Dictionary for a bit of clarity on all the overlapping defintions surrounding remote work. 

How is the Teleworking Policy Agreement used?

This template is used to define the types of teleworking programs, a workers eligibility for each program, responsiblilities of the manager regarding the program and procedures that follow. This template sets out terms and conditions that must be met by both the company and the teleworker to ensure mutual benefit by the program. 

Why use a Teleworking Policy Agreement?

With teleworking programs, employers often worry about the chance of production loss and having less oversight of their employees. But when remote work is done right - when a well designed teleworking policy is established for employees - there's a lot of potential benefits that come with teleworking:

• Increased productivity: While many employer's worry that out-of-sight employees may take advantage of opportunities to slack off, the stats actually show the opposite is true. A university study concluded that remote telecommuters worked on average, 5 to 7 hours longer than their in-office coworkers. 
• It's economically sound: Maintaining remote working strategies can lead to some serious cost savings. It can increase the employer's talent pool and also cuts real estate costs. 
• It's environmentally friendly: When you take the commute out of the working equation, you're left with a lowered carbon footprint. No commute = happier employees + healthier planet. I call that a win-win! 
• Reduced turnover: Employees that are able to work from home and enjoy a better work/life balance tend to feel more valued. Happy employees are less likely to leave a position, which will save the employer from hiring and training costs in the long run. 

What you risk by not using a Teleworking Policy Agreement?

When teleworking goes wrong, it can go very, very wrong. Teleworking brings new challenges and a greater potential for unclear expectations and miscommunication. Just like any new policy in the business world, remote working can suffer when employees don’t have guidelines to follow.

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Contracts & Agreement Templates in this Kit

The template referenced on this page can be used on its own as a stand-alone tool, or in conjunction with other HR templates in the Contracts & Agreement Kit that includes the following documents:

Template	Description
Offer Form Template	This form template ensures that all information about a candidate and position is collected and summarized, so that HR has the information they need to process an employment or independent contractor agreement.
Employment Contract Agreement Template	A contractual agreement template between the company and the employee that establishes the terms and conditions of employment.
Independent Contractor Agreement Template	This agreement template is intended to be used to clearly articulate and establish the terms and conditions of a contract between your company and an independent contractor.
Staff Policies Manual - Addendum to Employment Contract	An addendum document that outlines the standard terms of employment and conduct expectations where signature for adherence by the candidate is obtained as part of the Employment Contract Agreement and Independent Contractor Agreement documents.
Terms & Definitions - Addendum to Staff Policies Manual	An addendum document that provides definitions for the formal terms used in the Staff Policies Manual above.
Overtime Averaging Agreement Template	A contractual agreement between an employee and your company allows you to bypass overtime rates by averaging the employee’s hours of work over a period of 1, 2, 3, or 4 weeks.
Employee Handbook Acknowledgment Agreement Template	This is a contract agreement that is signed by Staff, in the presence of a witness, to acknowledge that they've read, understood, and will adhere to the Staff Policies section in your Employee Handbook.
Front Desk Service Agreement Template	An agreement used to obtain signed confirmation from front line and reception staff to acknowledge their understanding of company protocols and expected service levels.
Involuntary Termination Authorization Form Template	This document is a template spreadsheet that will help your company calculate the costs associated with terminating an employee, and to obtain authorization to terminate.
Involuntary Termination Letter Options & Release Form	A document that provides 6 different involuntary termination (firing) letter options between the company and the employee as well as a Release form that together outline the contractual agreement that establishes the terms and conditions of termination.
Non-Disclosure Agreement for Exploratory Discussions Template	This template agreement is intended to be used to protect the interests of your company in situations where company-confidential information may be shared during exploratory discussions with prospective candidates.
Reference Check Request & Consent Template	This document is a template for an email script used to obtain reference provider names and written consent from candidates to conduct reference checks.
Training Reimbursement Agreement Template	A template for a contractual Agreement between your company and an employee embarking on a training initiative that exceeds a company-determined cost ceiling, where your company is expecting the training expenses to be reimbursed by the employee in certain scenarios.
Delegate Confidentiality Agreement Template	This document contains instructions and a script for a conduct agreement between a manager and administrative-level staff. The script can be used when a manager needs to delegate work that may require access to sensitive or confidential information.
Teleworking Policy Agreement Template	A template for a contractual Agreement that is used to set expectations and guidelines for remote employees who work outside the company office to create a mutually beneficial situation for both the company and the teleworker.