Download free teleworking policy agreement template

Download a Teleworking Policy Agreement Template

Because when teleworking goes wrong,
it can go very, very wrong

Teleworking Policy and Agreement

The Teleworking Policy and Agreement form is used to help support circumstances where working outside the company office is mutually beneficial to both the company and the teleworker.

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Overview

Teleworking is intended to enhance teleworker productivity, improve efficiencies, support different work styles and reduce the teleworker’s commuting time and environmental footprint.

Teleworking is an earned benefit and not an entitlement and may be granted to teleworkers who have shown a strong work performance and whose job responsibilities are suited to such an arrangement.

A teleworking policy should be reviewed when deemed appropriate, but not less than every 12 months.

What is Teleworking?

A lot of people use the words teleworking and telecommuting interchangeably. However, telecommuting is actually a type of teleworking. What's the difference? Well, the prefix 'tele' means "distance". Teleworking refers to working from a distance. Telecommuting refers specifically to the elimination of your daily commute. 

You're a teleworker if you work somewhere that is a distance from your office. For example, working from a coffee shop, a hotel lobby, a coworking space or you work on various projects that are on-site with clients so you don't report to your employer's main office. 

You're a telecommuter if you don't regularly need to leave your house to conduct your work. For example, working out of your home office or any office on your property where you don't have to commute!

So a telecommuter is always a teleworker, but teleworkers are not necessarily telecommuters.

Confused yet? I am. Check out the Remote Work Dictionary for a bit of clarity on all the overlapping defintions surrounding remote work. 

How is the Teleworking Policy Agreement used?

This template is used to define the types of teleworking programs, a workers eligibility for each program, responsiblilities of the manager regarding the program and procedures that follow. This template sets out terms and conditions that must be met by both the company and the teleworker to ensure mutual benefit by the program. 

Why use a Teleworking Policy Agreement?

With teleworking programs, employers often worry about the chance of production loss and having less oversight of their employees. But when remote work is done right - when a well designed teleworking policy is established for employees - there's a lot of potential benefits that come with teleworking:

  • Increased productivity: While many employer's worry that out-of-sight employees may take advantage of opportunities to slack off, the stats actually show the opposite is true. A university study concluded that remote telecommuters worked on average, 5 to 7 hours longer than their in-office coworkers. 
  • It's economically sound: Maintaining remote working strategies can lead to some serious cost savings. It can increase the employer's talent pool and also cuts real estate costs. 
  • It's environmentally friendly: When you take the commute out of the working equation, you're left with a lowered carbon footprint. No commute = happier employees + healthier planet. I call that a win-win! 
  • Reduced turnover: Employees that are able to work from home and enjoy a better work/life balance tend to feel more valued. Happy employees are less likely to leave a position, which will save the employer from hiring and training costs in the long run. 

What you risk by not using a Teleworking Policy Agreement?

When teleworking goes wrong, it can go very, very wrong. Teleworking brings new challenges and a greater potential for unclear expectations and miscommunication. Just like any new policy in the business world, remote working can suffer when employees don’t have guidelines to follow.

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Teleworking Policy Agreement

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