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Note:  Individual policies or procedures are not created as standalone documents. They are all included in the provincial Employee Manual templates.

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Employee Manual Kit 

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For Small Business
For HR Consultants

Employee Manual Policies & Topics

  Ontario Alberta BC


Welcome   All
About This HR Manual   All
How Are Topics Structured? All

Staff Policies
(Requires Sign-Off)  



About Staff Policies   All
Terminology Used in This Manual (“Terminology”)   All
Compliance  All

Conditions of Your Engagement  

Sign-Off on Staff Policies    All
Consequences of Non-Adherence to ‘Staff Policies’   All
Criminal Record Check All
Video Photo Release All
Workplace Privacy   All
When You Leave the Company   All
Employee Benefits Plan Participation & Long-Term Absence   All

Conduct Expectations

Diversity & Inclusion  All
Code of Conduct   All
Off-Duty Conduct   All
Confidentiality Agreement   All
Non-Competition   All
Non-Solicitation   All
Non-Disparagement All
Intellectual Property   All
Use of Technology Tools & Electronic Communication    All
Information Technology Security   All

NEW!  Workplace Employee Electronic Monitoring

Issued Company Laptops, Computers & Company Materials Policy All
Social Media Policy  All
Storing Digital Documents & Centralized Filing System All
Exclusive Use of Company-Assigned Digital Accounts All
Personal Activities in the Workplace    All
Impairment-Free Workplace   All
Insider Trading   All
Dating Co-Workers   All
Fragrance-Free Workplace All
Whistle-Blower Policy   All
Conflict of Interest   All
Remote & Hybrid Work Policy & Agreement 
(Telework, teleworking, Work from Home, Working from Home, Remote Work) 
Gifts & Gratuities All
Solicitation on Company Premises   All
Appropriate Office Attire & Hygiene All
Intoxication at Company Events   All
Use of Mobile Devices   All
External Company Communications All

Human Resources & Payroll (Employees Only)  

Hours of Work, Meal Breaks, Attendance All
Overtime   All
On-Call Status All
Approving, Communicating, & Recording Absences   All
Timesheets for Hourly Employees All
Payroll & Pay Day   All
Compensation Reviews All
Pandemic & Communicable Disease Prevention All

Staff Policies Acknowledgement & Sign off Agreement

This is a seperate Word template

Human Resources


Orientation & Onboarding

New Employee Orientation All

Benefits (Employees Only) 

Group Health All

Unlimited PTO (Unlimited Paid Time Off)  View Policy Manual example description




Incidental Illness & Personal Time


Short Term Disability (STD) (Self-insured Program)


Winter Break Closure


Bereavement Leave


Retirement Plan




Parking & Mobile Device BenefitsSocial EventsTraining & Development


Professional Memberships


Candidate Referral Bonus Program


Wellness Benefits


Variable Pay Rewards


Paid Volunteering Days


Recognizing & Celebrating Employee Personal Milestones


Service Recognition Awards


Employee Discounts


Statutory Benefits


Legislated Policies

Health & Safety   All
Prevention of Harassment & Discrimination   All
Prevention of Workplace Violence   All
Impairment & Substance Dependency   All
Smoke-Free Workplace   All
Privacy of Personal Information All
Protected Grounds — Duty to Accommodate   All
AODA Integrated Accessibility Standards — Information & Communications, & Employment   ON    
AODA — Accessible Customer Service Standards   ON    
Pay Equity   ON    
PIPEDA Privacy Compliance Policy   ON    
PIPA Privacy Compliance Policy    AB BC
Garnishments All

Legislated Leaves

Continuing Benefits & Seniority While on Leave   All
Public Holidays   All
Pregnancy & Parental Leave   ON AB BC
Sick Leave ON    
Compassionate Care Leave    AB BC
Critical Illness or Injury Leave     BC
Family Medical Leave 


Family Care Giver Leave   ON    
Family Responsibility Leave   ON AB BC
Long Term Illness and Injury Leave   AB  
Bereavement Leave All
Domestic and Sexual Violence Leave   ON AB  
Illness or Injury Leave (Legislated paid sick leave effective Jan 01/2022)     BC
Critical Illness Leave   ON AB  
Crime-Related Child Death or Disappearance Leave   All
Organ Donor Leave   ON    
Reservist Leave   All
Declared Emergency Leave ON    
Infectious Disease Emergency Leave (Paid & Unpaid COVID-19 Sick Leaves & Vaccination Leave) ON    
Citizen Ceremony Leave    AB  
Time Off to Vote   All
Jury Duty   ON   BC
COVID-19 Unpaid, Job Protected Leave    AB BC
COVID-19 - Proof of Entitlement     BC
COVID-19 Vaccination Leave   AB BC

Other Employee Leaves & Closures

Unscheduled Office Closures All
Personal Leave of Absence All

Other Human Resources Policies

Mental Health Policy All
Right to Disconnect  
HR Toolkit subscribers can findthis policy in the employee handbook.
Trial users can find a stand alone policy here

Job Descriptions


Probationary Period

Performance Reviews All
Performance Improvement Plan (PIP) All

Applying for Open Job Postings


Exit Interviews


About the Company


About Us

Vision & Mission All
Definition of Business Success All
Business Priorities for <YEAR> All
Service Philosophy All
Competitors All
Company History All
Organizational Chart All

Our Culture

Core Values All
Culture All
Giving Back All
All-Hands Meetings All
Lunch & Learns All

Our Brand

Our Brand All
Elevator Pitch All
Our Logos & Branding Guidelines All

Our Practices


Information Technology

IT Technical Support All
Computer Equipment Upgrade Cycles All

Communicating in the Workplace

Conflict Resolution & Communication All
Effective Email Communication & Etiquette All
Email Signatures All
Running Effective Meetings All
Suggestions in the Workplace All


Emergency Contacts All
Key Cards, Access to Premises, & Lock-Up All
Visitors All

Expenses & Fiscal Responsibility

Fiscal Responsibility All
Expense Reporting All
Accounts Payable & Expense Approval All
Travel Expenses All


First Aid All
Our Lunchroom All
Bulletin Boards All
Our Individual Work Space All
Nursing Mothers All
Facility Temperature Control All
Facility Lights All
Shower Facilities All
Parking Information & Safety All

Meeting Logistics

Scheduling Internal Meetings All
Meeting Rooms All

Other Office Services

Business Cards All
Office Supplies All
Mail & Couriers All
Swag All