What to include in Ontario Employee Handbook

Ontario Employee Handbook Sample Topics & Policies

Wondering what to include in your Ontario employee handbook? We've got you covered.  

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A comprehensive menu of policies. Easily edit & add topics.  Remove what you don't need. 

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List of Policies & Topics

The following lists all pre-written topics and policies included in the Ontario Employee handbook template that's comprehensive enough to be used for your complete orientation/onboarding program for new employees. 

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INTRODUCTION

• Welcome
• About This HR Manual

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STAFF POLICIES

Overview

• About Staff Policies
• Terminology Used in This Handbook (“Terminology”)
• Who Do ‘Staff Policies’ Apply To?
• FAQ

   Conditions of Your Engagement

• Sign-Off on Staff Policies
• Consequences of Non-Adherence to ‘Staff Policies’
• No Expectation to Workplace Privacy
• When You Leave the Company
• Employee Benefits Plan Participation & Long-Term Absence

   Conduct Expectations

• Code of Conduct
• Off-Duty Conduct
• Confidentiality Agreement
• Non-Competition, Non-Solicitation, & Non-Disparagement Agreement
• Intellectual Property
• Use of Technology Tools & Electronic Communication
• Information Technology Security
• Personal Activities in the Workplace
• Impairment-Free Workplace
• Insider Trading
• Dating Co-Workers
• Whistle-Blower Policy
• Conflict of Interest
• Gifts & Gratuities
• Solicitation on Company Premises
• Appropriate Office Attire
• Intoxication at Company Events
• Use of Mobile Devices
• Temporarily Borrowing or Taking Company Materials Off Premises
• External Company Communications

Attendance, Reporting Hours & Payroll

• Attendance
• Lunch & Breaks
• Overtime
• Approving, Communicating, & Recording Absences
• Payroll & Pay Day

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HUMAN RESOURCES

• Who Does this Human Resources Section Apply To?

Orientation & Onboarding

• New Employee Orientation

Legislated Company Policies

• Health & Safety
• Prevention of Harassment & Discrimination
• Prevention of Workplace Violence
• Impairment & Substance Dependency
• Smoke-Free Workplace
• Protected Grounds – Duty to Accommodate
• AODA Integrated Accessibility Standards – Information & Communications, & Employment
• AODA – Accessible Customer Service Standards
• Pay Equity
• PIPEDA Privacy Compliance Policy
• Privacy of Employee Personal Information
• Garnishments

Legislated Leaves

• Continuing Benefits & Seniority While on Leave
• Vacation
• Public Holidays
• Pregnancy & Parental Leave
• Sick Leave
• Family Medical Leave
• Family Care Giver Leave
• Family Responsibility Leave
• Bereavement Leave
• Domestic and Sexual Violence Leave
• Critical Illness Leave
• Crime-Related Child Death or Disappearance Leave
• Organ Donor Leave
• Reservist Leave
• Declared Emergency Leave
• Time Off to Vote
• Jury Duty

Other Employee Leaves & Closures

• Sick, Personal & Short-Term Disability Leave (SPS Leave) – Option 1
• Incidental Illness & Personal Time – Option 2
• Short-Term Disability (STD) & Long-Term Disability (LTD) Benefits – Option 2
• Bereavement & Compassionate Leave
• Unscheduled Office Closures
• Personal Leave of Absence

Rewards & Benefits

• Variable Pay Rewards
• Health Care Benefits
• Flexible Work Schedule
• Company-Paid Parking & Mobile Device Benefits
• Wellness Benefits
• Retirement Plan
• Job Descriptions

Employee Development, Performance, & Exit

• Probationary Period
• Performance Reviews
• Performance Improvement Plan (PIP)
• Training & Development
• Computer Training
• Professional Memberships
• Employee Resignation & General Exit Procedures

Hiring

• Applying for Open Job Postings
• Candidate Referral Bonus Program
• Re-Hiring Former Employees
• Hiring Family Members & Friends

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ABOUT THE COMPANY

About Us

• Vision & Mission
• Definition of Business Success
• Business Priorities for <YEAR>
• Service Philosophy
• Competitors
• Company History
• Organizational Chart

Our Culture

• Core Values
• Culture
• Giving Back
• Service Recognition Awards
• Annual Recognition Awards
• Recognizing & Celebrating Employee Personal Milestones
• All-Hands Meetings
• Lunch & Learns
• Social Events
• Treat Days

Our Brand

• Our Brand
• Elevator Pitch
• Our Logos & Branding Guidelines

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OUR PRACTICES

Information Technology

• IT Technical Support
• Computer Equipment Upgrade Cycles
• Our Printers

Communicating in the Workplace

• Conflict Resolution & Communication
• Effective Email Communication & Etiquette
• Email Signatures
• Guidelines for Running Effective Meetings
• Suggestions in the Workplace
• Exit Interviews

Security

• Emergency Contacts
• Key Cards, Access to Premises, & Lock-Up
• Visitors

Expenses & Fiscal Responsibility

• Fiscal Responsibility
• Expense Reporting
• Accounts Payable & Expense Approval
• Travel Expenses
• Department Codes

Facilities

• First Aid
• Office Map
• Our Lunchroom
• Bulletin Boards
• Our Individual Work Space
• Nursing Mothers
• Facility Temperature Control
• Facility Lights
• Shower Facilities
• Parking Information & Safety

Office Equipment & Phones

• Our Office Equipment
• Telephone System & Voice Mail
• Long Distance Calls
• Conference Call Procedures

Meeting Logistics

• Scheduling Internal Meetings
• Meeting Rooms

Other Office Services

• Associations & Subscriptions (Memberships)
• Business Cards
• Office Supplies
• Mail & Couriers
• Central Filing System
• Swag
• Fax Procedures

External Services

• Taxi Cabs
• Catering
• Dry Cleaning Services

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