what to include in ontario employee handbook
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What to include in Ontario Employee Handbook

Ontario Employee Handbook Sample Topics & Policies

Wondering what to include in your Ontario employee handbook? We'll provide you with 2 options: 

The following lists all pre-written topics and policies included in the Ontario HR Manual Plus template that's comprehensive enough to be used for your complete orientation/onboarding program for new employees. 

INTRODUCTION

  • Welcome
  • About This HR Manual

STAFF POLICIES

Overview

  • About Staff Policies
  • Terminology Used in This Handbook (“Terminology”)
  • Who Do ‘Staff Policies’ Apply To?
  • FAQ

   Conditions of Your Engagement

  • Sign-Off on Staff Policies
  • Consequences of Non-Adherence to ‘Staff Policies’
  • No Expectation to Workplace Privacy
  • When You Leave the Company
  • Employee Benefits Plan Participation & Long-Term Absence

   Conduct Expectations

  • Code of Conduct
  • Off-Duty Conduct
  • Confidentiality Agreement
  • Non-Competition, Non-Solicitation, & Non-Disparagement Agreement
  • Intellectual Property
  • Use of Technology Tools & Electronic Communication
  • Information Technology Security
  • Personal Activities in the Workplace
  • Impairment-Free Workplace
  • Insider Trading
  • Dating Co-Workers
  • Whistle-Blower Policy
  • Conflict of Interest
  • Gifts & Gratuities
  • Solicitation on Company Premises
  • Appropriate Office Attire
  • Intoxication at Company Events
  • Use of Mobile Devices
  • Temporarily Borrowing or Taking Company Materials Off Premises
  • External Company Communications

Attendance, Reporting Hours & Payroll

  • Attendance
  • Lunch & Breaks
  • Overtime
  • Approving, Communicating, & Recording Absences
  • Payroll & Pay Day

HUMAN RESOURCES

  • Who Does this Human Resources Section Apply To?

Orientation & Onboarding

  • New Employee Orientation

Legislated Company Policies

  • Health & Safety
  • Prevention of Harassment & Discrimination
  • Prevention of Workplace Violence
  • Impairment & Substance Dependency
  • Smoke-Free Workplace
  • Protected Grounds – Duty to Accommodate
  • AODA Integrated Accessibility Standards – Information & Communications, & Employment
  • AODA – Accessible Customer Service Standards
  • Pay Equity
  • PIPEDA Privacy Compliance Policy
  • Privacy of Employee Personal Information
  • Garnishments

Legislated Leaves

  • Continuing Benefits & Seniority While on Leave
  • Vacation
  • Public Holidays
  • Pregnancy & Parental Leave
  • Sick Leave
  • Family Medical Leave
  • Family Care Giver Leave
  • Family Responsibility Leave
  • Bereavement Leave
  • Domestic and Sexual Violence Leave
  • Critical Illness Leave
  • Crime-Related Child Death or Disappearance Leave
  • Organ Donor Leave
  • Reservist Leave
  • Declared Emergency Leave
  • Time Off to Vote
  • Jury Duty

Other Employee Leaves & Closures

  • Sick, Personal & Short-Term Disability Leave (SPS Leave) – Option 1
  • Incidental Illness & Personal Time – Option 2
  • Short-Term Disability (STD) & Long-Term Disability (LTD) Benefits – Option 2
  • Bereavement & Compassionate Leave
  • Unscheduled Office Closures
  • Personal Leave of Absence

Rewards & Benefits

  • Variable Pay Rewards
  • Health Care Benefits
  • Flexible Work Schedule
  • Company-Paid Parking & Mobile Device Benefits
  • Wellness Benefits
  • Retirement Plan
  • Job Descriptions

Employee Development, Performance, & Exit

  • Probationary Period
  • Performance Reviews
  • Performance Improvement Plan (PIP)
  • Training & Development
  • Computer Training
  • Professional Memberships
  • Employee Resignation & General Exit Procedures

Hiring

  • Applying for Open Job Postings
  • Candidate Referral Bonus Program
  • Re-Hiring Former Employees
  • Hiring Family Members & Friends

ABOUT THE COMPANY

About Us

  • Vision & Mission
  • Definition of Business Success
  • Business Priorities for <YEAR>
  • Service Philosophy
  • Competitors
  • Company History
  • Organizational Chart

Our Culture

  • Core Values
  • Culture
  • Giving Back
  • Service Recognition Awards
  • Annual Recognition Awards
  • Recognizing & Celebrating Employee Personal Milestones
  • All-Hands Meetings
  • Lunch & Learns
  • Social Events
  • Treat Days

Our Brand

  • Our Brand
  • Elevator Pitch
  • Our Logos & Branding Guidelines

OUR PRACTICES

Information Technology

  • IT Technical Support
  • Computer Equipment Upgrade Cycles
  • Our Printers

Communicating in the Workplace

  • Conflict Resolution & Communication
  • Effective Email Communication & Etiquette
  • Email Signatures
  • Guidelines for Running Effective Meetings
  • Suggestions in the Workplace
  • Exit Interviews

Security

  • Emergency Contacts
  • Key Cards, Access to Premises, & Lock-Up
  • Visitors

Expenses & Fiscal Responsibility

  • Fiscal Responsibility
  • Expense Reporting
  • Accounts Payable & Expense Approval
  • Travel Expenses
  • Department Codes

Facilities

  • First Aid
  • Office Map
  • Our Lunchroom
  • Bulletin Boards
  • Our Individual Work Space
  • Nursing Mothers
  • Facility Temperature Control
  • Facility Lights
  • Shower Facilities
  • Parking Information & Safety

Office Equipment & Phones

  • Our Office Equipment
  • Telephone System & Voice Mail
  • Long Distance Calls
  • Conference Call Procedures

Meeting Logistics

  • Scheduling Internal Meetings
  • Meeting Rooms

Other Office Services

  • Associations & Subscriptions (Memberships)
  • Business Cards
  • Office Supplies
  • Mail & Couriers
  • Central Filing System
  • Swag
  • Fax Procedures

External Services

  • Taxi Cabs
  • Catering
  • Dry Cleaning Services

Also view the topics & policies that are specific to Ontario. 



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