what to include in ontario employee handbook
What to include in your Ontario Employee Handbook? It's all right here.
  1. Home
  2. What to include in Ontario Employee Handbook

What to include in Ontario Employee Handbook

Ontario Employee Handbook Sample Topics & Policies

Wondering what to include in your Ontario employee handbook? We've got you covered.  


Take a look inside 
A comprehensive menu of policies. Easily edit & add topics.  Remove what you don't need. 

Included in the HR Toolkit's Employee Handbook Builder.
LEARN MORE


List of Policies & Topics

The following lists all pre-written topics and policies included in the Ontario Employee handbook template that's comprehensive enough to be used for your complete orientation/onboarding program for new employees. 

INTRODUCTION

  • Welcome
  • About This HR Manual

STAFF POLICIES

Overview

  • About Staff Policies
  • Terminology Used in This Handbook (“Terminology”)
  • Who Do ‘Staff Policies’ Apply To?
  • FAQ

   Conditions of Your Engagement

  • Sign-Off on Staff Policies
  • Consequences of Non-Adherence to ‘Staff Policies’
  • No Expectation to Workplace Privacy
  • When You Leave the Company
  • Employee Benefits Plan Participation & Long-Term Absence

   Conduct Expectations

  • Code of Conduct
  • Off-Duty Conduct
  • Confidentiality Agreement
  • Non-Competition, Non-Solicitation, & Non-Disparagement Agreement
  • Intellectual Property
  • Use of Technology Tools & Electronic Communication
  • Information Technology Security
  • Personal Activities in the Workplace
  • Impairment-Free Workplace
  • Insider Trading
  • Dating Co-Workers
  • Whistle-Blower Policy
  • Conflict of Interest
  • Gifts & Gratuities
  • Solicitation on Company Premises
  • Appropriate Office Attire
  • Intoxication at Company Events
  • Use of Mobile Devices
  • Temporarily Borrowing or Taking Company Materials Off Premises
  • External Company Communications

Attendance, Reporting Hours & Payroll

  • Attendance
  • Lunch & Breaks
  • Overtime
  • Approving, Communicating, & Recording Absences
  • Payroll & Pay Day

HUMAN RESOURCES

  • Who Does this Human Resources Section Apply To?

Orientation & Onboarding

  • New Employee Orientation

Legislated Company Policies

  • Health & Safety
  • Prevention of Harassment & Discrimination
  • Prevention of Workplace Violence
  • Impairment & Substance Dependency
  • Smoke-Free Workplace
  • Protected Grounds – Duty to Accommodate
  • AODA Integrated Accessibility Standards – Information & Communications, & Employment
  • AODA – Accessible Customer Service Standards
  • Pay Equity
  • PIPEDA Privacy Compliance Policy
  • Privacy of Employee Personal Information
  • Garnishments

Legislated Leaves

  • Continuing Benefits & Seniority While on Leave
  • Vacation
  • Public Holidays
  • Pregnancy & Parental Leave
  • Sick Leave
  • Family Medical Leave
  • Family Care Giver Leave
  • Family Responsibility Leave
  • Bereavement Leave
  • Domestic and Sexual Violence Leave
  • Critical Illness Leave
  • Crime-Related Child Death or Disappearance Leave
  • Organ Donor Leave
  • Reservist Leave
  • Declared Emergency Leave
  • Time Off to Vote
  • Jury Duty

Other Employee Leaves & Closures

  • Sick, Personal & Short-Term Disability Leave (SPS Leave) – Option 1
  • Incidental Illness & Personal Time – Option 2
  • Short-Term Disability (STD) & Long-Term Disability (LTD) Benefits – Option 2
  • Bereavement & Compassionate Leave
  • Unscheduled Office Closures
  • Personal Leave of Absence

Rewards & Benefits

  • Variable Pay Rewards
  • Health Care Benefits
  • Flexible Work Schedule
  • Company-Paid Parking & Mobile Device Benefits
  • Wellness Benefits
  • Retirement Plan
  • Job Descriptions

Employee Development, Performance, & Exit

  • Probationary Period
  • Performance Reviews
  • Performance Improvement Plan (PIP)
  • Training & Development
  • Computer Training
  • Professional Memberships
  • Employee Resignation & General Exit Procedures

Hiring

  • Applying for Open Job Postings
  • Candidate Referral Bonus Program
  • Re-Hiring Former Employees
  • Hiring Family Members & Friends

ABOUT THE COMPANY

About Us

  • Vision & Mission
  • Definition of Business Success
  • Business Priorities for <YEAR>
  • Service Philosophy
  • Competitors
  • Company History
  • Organizational Chart

Our Culture

  • Core Values
  • Culture
  • Giving Back
  • Service Recognition Awards
  • Annual Recognition Awards
  • Recognizing & Celebrating Employee Personal Milestones
  • All-Hands Meetings
  • Lunch & Learns
  • Social Events
  • Treat Days

Our Brand

  • Our Brand
  • Elevator Pitch
  • Our Logos & Branding Guidelines

OUR PRACTICES

Information Technology

  • IT Technical Support
  • Computer Equipment Upgrade Cycles
  • Our Printers

Communicating in the Workplace

  • Conflict Resolution & Communication
  • Effective Email Communication & Etiquette
  • Email Signatures
  • Guidelines for Running Effective Meetings
  • Suggestions in the Workplace
  • Exit Interviews

Security

  • Emergency Contacts
  • Key Cards, Access to Premises, & Lock-Up
  • Visitors

Expenses & Fiscal Responsibility

  • Fiscal Responsibility
  • Expense Reporting
  • Accounts Payable & Expense Approval
  • Travel Expenses
  • Department Codes

Facilities

  • First Aid
  • Office Map
  • Our Lunchroom
  • Bulletin Boards
  • Our Individual Work Space
  • Nursing Mothers
  • Facility Temperature Control
  • Facility Lights
  • Shower Facilities
  • Parking Information & Safety

Office Equipment & Phones

  • Our Office Equipment
  • Telephone System & Voice Mail
  • Long Distance Calls
  • Conference Call Procedures

Meeting Logistics

  • Scheduling Internal Meetings
  • Meeting Rooms

Other Office Services

  • Associations & Subscriptions (Memberships)
  • Business Cards
  • Office Supplies
  • Mail & Couriers
  • Central Filing System
  • Swag
  • Fax Procedures

External Services

  • Taxi Cabs
  • Catering
  • Dry Cleaning Services



476902

Templates
Downloaded

 



"ConnectsUs nailed it! 

This tool is so intuitive to use and saves me a ton of time.   
High ROI. No brainer!"

Zakeana Reid, CHRP  |  HR  |  Hummingbird
 

More Testimonials    |    Customer List

  • "...Comprehensive, well-written and creative… provided us with a new perspective on what kind of best practices we should be implementing for existing and new employees... great value with instant return on investment."

    George Reznik | Chief Operating Officer & CFO, Infowave Software

  • "Rather than wasting countless hours reinventing the wheel, a lot of the leg work is done for you. Worth checking out. A real help if you need to get HR best practices in place in a short amount of time."

    Martina Page | Human Resources, ARC’Teryx

  • “…What a great product! I cannot emphasize enough how delighted I am with it…Your work is thorough, detailed, comprehensive, thought provoking, well laid out, easy to work with, professional, and great value. Thank you and compliments on a job very well done.”

    Grant Hodgins, B.Comm | CEO, Hodgins Auctioneers Inc.

  •  "... covers all the bases and really do let us focus on fine-tuning an existing product to meet our needs instead of starting completely from scratch."

    Ed Anderson | President, Dyrand Systems

  • "...Easy to use and cost-effective.  ConnectsUs HR toolkits has all the tools I need for developing my HR policies and procedures, and company information."

    Matthew Eichhorst | President, Expedia CruiseShipCenters

  • "...We needed a starting point for everything from policies to manager resources and got so much more."

    Karen Buchanan | Office Manager, BCTIA (BC Technologies Industry Association)
Testimonials Customer List