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Purpose
Terminology Used in this Alberta Handbook (“Terminology”)
Topic 38-AB Importance: Critical
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To explain to the reader how to identify Formal Terms throughout the Handbook/Manual and where to find your Terms & Definitions List, which is particularly important for your Staff Policies section that essentially represents a legal contract, and must include definitions of key terms used throughout. |
Benefits |
Eliminates any ambiguity about the definition of each formal term used throughout your Manual |
Risks |
Your Staff Policies section won't be constructed as a legal contract. Legal contracts define the Formal Terms used in them. |
HR Expertise |
Defining your Formal Terms so that they're consistent and binding throughout your Manual is a fairly complex undertaking. However, it can be done without expertise if you use the example wording in the Manual and use the definitions as shown on the Terms & Definitions List. |
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Time/Effort |
The copy in both this Policy and the Terms & Definitions List are general enough to work for any type of company. If you use them as is, the time and effort required is minimal. However, if you make a lot of changes, significant time may be spent on research and scanning your entire Manual to make sure the modified terms and definitions still make sense. |
Legal Review |
Highly Recommended: This topic may impact your legal rights and obligations. Failing to draft it properly can expose your company to unnecessary liability. |
Dependencies |
This topic is dependent. The Formal Terms are at the heart of your Staff Policies section and the terms are referenced throughout the Manual. In this case, the topic name is abbreviated and called "Terminology" If you change "Terminology" refer to the next link. Also refer to the next link to understand what to do if you change or delete a formal term. Learn more about dependencies, referencing this topic in other areas of the document, changing/deleting a topic name, changing or deleting a Formal Term |
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Key Decisions |
Where and how your formal terms and definitions will be made available to the reader of the Manual. Refer to Purpose above. |
Key Approvals |
If this topic won't be reviewed by legal counsel, it should be approved by Finance or the position in your company that is responsible for legal matters, such as contracts. |
Additional Tips |
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