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To search this page for policies.

  1. Scroll down to view available policies in each province. The policies are listed in the same order as they appear in the employee manual templates. Or
  2. Hold your CTRL key (or Command key) with the F key at the same time, and type your keyword in the search field.  
    Use simple keywords and singular terms. Example "vacation" vs "vacations",  "holidays" vs "taking statutory holidays".  

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Policies not as Individual Documents

Note:  Individual policies are not created as standalone documents. They are all included in the provincial Employee Manual templates.

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Employee Manual Kit 

Once you've reviewed the policies included in the Employee Manual templates, we invite you to learn more about the Employee Manual Kit.  
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Employee Manual/Handbook List of Policies

    Policy Applies To
      Governed by Legislation
  Policy/
Section #		 ALL Ont Alta BC

INTRODUCTION

 100        
Welcome 105 ALL      
About this Employee Manual (the “Manual”) 110 ALL      
Scope 115 ALL      
Navigating the Handbook 120 ALL      

STAFF POLICIES
(This Section Requires Sign-Off)

 125        
About Staff Policies 130 ALL      
Formal Terminology Used in This Manual 135 ALL      
Compliance & Enforceability 140 ALL      
Standard Reporting Procedures 145 ALL      
Consequences of Non-Adherence to ‘Staff Policies’ 150 ALL      

Conditions of your Engagement

 155        
Sign-Off on Staff Policies 160 ALL      
Criminal Record Check 165 ALL      
Workplace Privacy & Electronic Monitoring 170   ON    
Workplace Privacy 175 ALL      
Privacy of Personal Information 180 ALL      
Photo/Video Release 185 ALL      
Hours of Work, Meal Breaks, Attendance 190   ON AB BC
Overtime 195   ON AB BC
On-Call Status 200 ALL      
Approving, Communicating, & Recording Absences 205 ALL      
Timesheets for Hourly Employees 210 ALL      
Payroll & Pay Day 215   ON AB BC
Compensation Reviews 220 ALL      
Employee Group Health Plan Participation & Long-Term Absence 225 ALL      
Pandemic & Communicable Disease Prevention 230 ALL      
When You Leave the Company 235 ALL      
Workplace Conduct 240        
Workplace Conduct 245 ALL      
Off-Duty Conduct 250 ALL      
Diversity & Inclusion 255 ALL      
Insider Trading 260   ON AB BC
Confidentiality, Non-Disclosure & Intellectual Property Agreement 265 ALL      
Conflict of Interest & Opportunities 270 ALL      
Non-Competition 275 ALL      
Non-Solicitation 280 ALL      
Non-Disparagement 285 ALL      
Exclusive Use of Company-Assigned Digital Accounts 290 ALL      
Use of Technology Tools & Electronic Communication 295 ALL      
Use of Artificial Intelligence (AI) Tools 300 ALL      
Social Media 305 ALL      
Storing Digital Documents & Centralized Filing System 310 ALL      
Company-Issued Materials & Laptops 315 ALL      
Remote & Hybrid Work Policy and Agreement 320 ALL      
Personal Activities in the Workplace 325 ALL      
Dating Co-Workers 330 ALL      
Appropriate Office Attire & Hygiene 335 ALL      
Fragrance-Free Workplace 340 ALL      
Whistle-Blower Policy 345 ALL      
Solicitation on Company Premises 350 ALL      
Impairment-Free Workplace 355 ALL      
Intoxication at Company Events 360 ALL      
Use of Mobile Devices 365 ALL      
Approvals for External Communications 370 ALL      
HUMAN RESOURCES
(Employees Only)		 375        
Orientation & Onboarding 380        
New Employee Orientation 385 ALL      
Benefits 390        
Group Health Plan 395 ALL      
Incidental Sick Days (Day 1 - 10) & Personal Time 400 ALL      
Extended Medical Leave (Day 11 Onward) 405 ALL      
EXAMPLE. Short Term Disability (STD) (Self-insured Program) Day 11 through week 17 410 ALL      
Bonus/Incentive Plan 415 ALL      
Winter Break Closure 420 ALL      
RRSP Retirement Plan 425 ALL      
Computers 430 ALL      
Parking & Mobile Device Benefits 435 ALL      
Social Events 440 ALL      
Training & Development 445 ALL      
Professional Memberships 450 ALL      
Candidate Referral Bonus Program 455 ALL      
Wellness Benefits 460 ALL      
Paid Volunteering Days 465 ALL      
Recognizing & Celebrating Employee Personal Milestones 470 ALL      
Service Recognition Awards 475 ALL      
Employee Discounts 480 ALL      
Statutory Benefits 485 ALL      
Legislated Policies 490        
Health & Safety 495   ON AB BC
Preventing & Reporting Harassment & Discrimination 500   ON AB BC
Preventing & Reporting Workplace Violence 505   ON AB BC
AODA Integrated Accessibility Standards — Information & Communications, & Employment 510   ON    
Protected Grounds — Duty to Accommodate 515   ON AB BC
PIPEDA Privacy Compliance Policy 520   ON    
PIPA Privacy Compliance Policy 525     AB BC
Right to Disconnect 530   ON    
Smoke-Free Workplace 535   ON AB BC
Pay Equity 540   ON    
Garnishments 545   ON AB BC
Legislated Leaves 550        
Continuing Benefits & Seniority While on Leave 555 ALL      
Vacation 560   ON AB BC
Public Holidays 565   ON AB BC
Legislated Sick Leave 570   ON   BC
Legislated Bereavement Leave 575   ON AB BC
Pregnancy (Maternity) & Parental Leave 580   ON AB BC
Compassionate Care Leave 585     AB BC
Critical Illness (Injury) Leave 590   ON AB BC
Family Medical Leave 595   ON    
Family Care Giver Leave 600   ON    
Family Responsibility Leave 605   ON AB BC
Long Term Illness and Injury Leave 610     AB  
Domestic or Sexual Violence Leave 615   ON AB BC
Child Death or Disappearance Leave 620   ON AB BC
Organ Donor Leave 625   ON    
Reservist Leave 630   ON AB BC
Emergency Leave: Declared Emergencies and Infectious Disease Emergencies 635   ON    
Citizen Ceremony Leave 640     AB  
Time Off to Vote 645   ON AB BC
Jury Duty 650   ON   BC
Other Leaves & Closures 655 ALL      
Unscheduled Office Closures 660 ALL      
Personal Leave of Absence 665 ALL      
Other Human Resources Policies 670 ALL      
Mental Health Policy 675 ALL      
Right to Disconnect (Not legislated in BC & AB) 680 ALL      
Job Descriptions 685 ALL      
Probationary Period 690 ALL      
Performance Reviews 695 ALL      
Performance Improvement Plan (PIP) 700 ALL      
Applying for Open Job Postings 705 ALL      
Exit Interviews 710 ALL      
OPERATIONS 715 ALL      
Giving Back 720 ALL      
All-Hands Meetings 725 ALL      
Lunch & Learns 730 ALL      
Suggestions in the Workplace 735 ALL      
IT Technical Support 740 ALL      
Computer Equipment Upgrade Cycles 745 ALL      
Our Logos & Branding Guidelines 750 ALL      
Email Signatures 755 ALL      
Conflict Resolution & Communication 760 ALL      
Running Effective Meetings 765 ALL      
Effective Email Communication & Etiquette 770 ALL      
Emergency Contacts 775 ALL      
Key Cards, Access to Premises, & Lock-Up 780 ALL      
Visitors 785 ALL      
Fiscal Responsibility 790 ALL      
Expense Reporting 795 ALL      
Accounts Payable & Expense Approval 800 ALL      
Travel Expenses 805 ALL      
First Aid 810 ALL      
Our Lunchroom 815 ALL      
Our Individual Work Space 820 ALL      
Nursing Mothers 825 ALL      
Facility Temperature Control 830 ALL      
Facility Lights 835 ALL      
Shower Facilities 840 ALL      
Parking Information & Safety 845 ALL      
Scheduling Internal Meetings 850 ALL      
Meeting Rooms 855 ALL      
Business Cards 860 ALL      
Office Supplies 865 ALL      
Mail & Couriers 870 ALL      
Swag 875 ALL      
Catering 880 ALL