How much can I save on onboarding costs with an HRMS?

HRMS Onboarding Savings 

$3,069/yr

Annual Onboarding Savings with HR Software

For companies still managing onboarding manually, the process can quickly become a drain on time and resources. Paperwork, signatures, and constant follow-ups add unnecessary delays, making the experience inefficient for everyone involved. An HRMS changes that—automating key tasks and reducing onboarding time by a total of 11 hours per new hire. Here’s how:

HR Admin

HR admins save about 3 hours per new hire by eliminating paperwork-heavy processes. No more printing onboarding manuals, distributing forms, or chasing signatures. The HRMS automates document distribution, tracks completion, and removes the need for manual record-keeping. This not only reduces administrative workload but also ensures a smoother, more organized onboarding experience.

Managers

Managers gain back 3 hours per new hire by automating scheduling, task tracking, and document collection. Rather than spending time coordinating paperwork and following up on incomplete tasks, they can focus on welcoming and integrating new employees—ensuring a stronger start without getting caught up in administrative details.

Employees

New hires themselves save approximately 5 hours, as all required forms, training materials, and onboarding tasks are available in one central digital location. Instead of waiting for HR to send documents or navigating a pile of paperwork, they can complete everything at their own pace, making the transition into their new role more efficient and stress-free.

By automating onboarding, an HRMS removes unnecessary administrative burdens for HR, managers, and employees, allowing everyone to focus on what really matters—helping new hires settle in and succeed from day one.