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The Staff Policies Manual includes the main conduct policies you need to supplement your employment agreement and protect your company. The conduct policies are 'extracted' from the Employee Handbook to create a new manual that is signed off by an employee or an independent contractor when an offer is made. The Staff Policy Manual is accompanied by the Terms & Definitions Addendum that defines formal terms used in your conduct policies. See how the 3 documents fit together.
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The Staff Policies Manual spells out clearly important conduct expectations from both the employees and employer. It is important that the Manual is presented to the employee together with the Employment Contract Agreement or Independent Contractor Agreement and signed off before starting their engagement to ensure that the conduct policies are legally enforceable. Putting an employee handbook in front of a new hire after they begin work and asking them to sign off on never-before-seen conduct policies essentially changes their employment contract - whether implied or executed. You'll be surprised to know that there are still a lot of companies that do not have conduct policies or present them to employees after they have joined the company. Avoid being part of that statistic and safeguard your company's legal risk in the event of litigation.
Also, have peace of mind knowing that the Staff Policies Manual excludes the components of an employee handbook or manual that communicates orientation or sensitive company information that should not be seen before someone has signed on the dotted line.
The policies are written in a clear and easy to understand language without any complicated jargons requiring legal interpretation. It is more important that individuals working for the company understand clearly the expectations before signing on the dotted line than to present an impressive looking document that's difficult to comprehend. The goal is not to impress but to create a workplace that is fun, orderly and safe. There are placeholders throughout the manual prompting additional or customization of information (e.g. designated Compliance Officer for the Whistle Blower policy). The document owner (usually HR if the company has a HR Department) has the choice of using the manual as-is with very minimal customization required as the manual is in a ready-to-use form.
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Your Employment Contract Agreement template includes a section that refers to reading, understanding and adhering to the conduct policies included in the Staff Policies Manual. Once your employment contract agreement is signed, your new employee has signed off on your conduct policies before beginning work.
Adding a supplemental addendum to your employment agreement that clearly articulates conduct expectations requiring a signature:
If you don't include conduct policies as an addendum to your employment agreements when employees are hired:
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The template referenced on this page can be used on its own as a stand-alone tool, or in conjunction with other HR templates in the Contracts & Agreement Kit that includes the following documents: This form template ensures that all information about a candidate and position is collected and summarized, so that HR has the information they need to process an employment or independent contractor agreement. A contractual agreement template between the company and the employee that establishes the terms and conditions of employment. This agreement template is intended to be used to clearly articulate and establish the terms and conditions of a contract between your company and an independent contractor. An addendum document that outlines the standard terms of employment and conduct expectations where signature for adherence by the candidate is obtained as part of the Employment Contract Agreement and Independent Contractor Agreement documents. A contractual agreement between an employee and your company allows you to bypass overtime rates by averaging the employee’s hours of work over a period of 1, 2, 3, or 4 weeks. This is a contract agreement that is signed by Staff, in the presence of a witness, to acknowledge that they've read, understood, and will adhere to the Staff Policies section in your Employee Handbook. An agreement used to obtain signed confirmation from front line and reception staff to acknowledge their understanding of company protocols and expected service levels. This document is a template spreadsheet that will help your company calculate the costs associated with terminating an employee, and to obtain authorization to terminate. Contracts & Agreement Templates in this Kit
Template
Description
An addendum document that provides definitions for the formal terms used in the Staff Policies Manual above.
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This document contains instructions and a script for a conduct agreement between a manager and administrative-level staff. The script can be used when a manager needs to delegate work that may require access to sensitive or confidential information.
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