| Ontario | Manitoba | Alberta | BC | Sask | |
Introduction |
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| Welcome | All | ||||
| About This HR Manual | All | ||||
Staff Policies |
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Overview |
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| About Staff Policies | All | ||||
| Terminology Used in This Manual (“Terminology”) | All | ||||
| Who Do ‘Staff Policies’ Apply To? | All | ||||
| How Are Topics Structured? | All | ||||
Conditions of Your Engagement |
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| Sign-Off on Staff Policies | All | ||||
| Consequences of Non-Adherence to ‘Staff Policies’ | All | ||||
| No Expectation to Workplace Privacy | All | ||||
| When You Leave the Company | All | ||||
| Employee Benefits Plan Participation & Long-Term Absence | All | ||||
Conduct Expectations |
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| Code of Conduct | All | ||||
| Off-Duty Conduct | All | ||||
| Confidentiality Agreement | All | ||||
| Non-Competition, Non-Solicitation, & Non-Disparagement Agreement | All | ||||
| Intellectual Property | All | ||||
| Use of Technology Tools & Electronic Communication | All | ||||
| Information Technology Security | All | ||||
| Personal Activities in the Workplace | All | ||||
| Impairment-Free Workplace | All | ||||
| Insider Trading | All | ||||
| Dating Co-Workers | All | ||||
| Whistle-Blower Policy | All | ||||
| Conflict of Interest | All | ||||
| Teleworking Policy | All | ||||
| Gifts & Gratuities | All | ||||
| Solicitation on Company Premises | All | ||||
| Appropriate Office Attire | All | ||||
| Intoxication at Company Events | All | ||||
| Use of Mobile Devices | All | ||||
| Temporarily Borrowing or Taking Company Materials Off Premises | All | ||||
| External Company Communications | All | ||||
Attendance, Reporting Hours & Payroll |
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| Attendance | All | ||||
| Lunch & Breaks | All | ||||
| Overtime | All | ||||
| Approving, Communicating, & Recording Absences | All | ||||
| Payroll & Pay Day | All | ||||
Human Resources |
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| Who Does this Human Resources Section Apply To? | All | ||||
Orientation & Onboarding |
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| New Employee Orientation | All | ||||
Legislated Policies |
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| Health & Safety | All | ||||
| Prevention of Harassment & Discrimination | All | ||||
| Prevention of Workplace Violence | All | ||||
| Impairment & Substance Dependency | All | ||||
| Smoke-Free Workplace | All | ||||
| Protected Grounds — Duty to Accommodate | All | ||||
| AMA Accessibility Standards — Information & Communications, & Employment | MB | ||||
| AMA - Accessibility Standard for Customer Service | MB | ||||
| AODA Integrated Accessibility Standards — Information & Communications, & Employment | ON | ||||
| AODA — Accessible Customer Service Standards | ON | ||||
| Pay Equity | ON | MB | |||
| PIPEDA Privacy Compliance Policy | ON | MB | AB | SK | |
| PIPA Privacy Compliance Policy | BC | ||||
| Privacy of Employee Personal Information | All | ||||
| Garnishments | All | ||||
Legislated Leaves |
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| Continuing Benefits & Seniority While on Leave | All | ||||
| Vacation | All | ||||
| Public Holidays | All | ||||
| Pregnancy & Parental Leave | ON | AB | BC | ||
| Maternity, Adoption & Parental Leave | MB | SK | |||
| Sick Leave | ON | ||||
| Compassionate Care Leave | MB | AB | BC | SK | |
| Critical Illness or Injury Leave | BC | ||||
| Critically Ill Child Care Leave | SK | ||||
| Critically Ill Adult Leave | SK | ||||
| Family Medical Leave |
ON |
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| Family Care Giver Leave | ON | MB | |||
| Family Responsibility Leave | ON | AB | BC | ||
| Long Term Illness and Injury Leave | MB | AB | |||
| Bereavement Leave | All | ||||
| Interpersonal Violence Leave | MB | SK | |||
| Domestic and Sexual Violence Leave | ON | AB | |||
| Critical Illness Leave | ON | MB | AB | ||
| Crime-Related Child Death or Disappearance Leave | All | ||||
| Organ Donor Leave | ON | MB | SK | ||
| Reservist Leave | All | ||||
| Public Health Emergency Leave | MB | SK | |||
| Emergency Leave: Declared Emergencies and Infectious Disease Emergencies | ON | ||||
| Citizen Ceremony Leave | MB | AB | SK | ||
| Time Off to Vote | All | ||||
| Nomination/Election and Candidate/Public Office Leave | SK | ||||
| Jury Duty | ON | MB | BC | SK | |
| COVID-19 Leave (Temporary) | AB | BC | |||
Other Employee Leaves & Closures |
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| Sick, Personal & Short-Term Disability Leave (SPS Leave) — Option 1 | All | ||||
| Incidental Illness & Personal Time — Option 2 | All | ||||
| Short-Term Disability (STD) & Long-Term Disability (LTD) Benefits — Option 2 | All | ||||
| Bereavement & Compassionate Leave | ON | ||||
| Unscheduled Office Closures | All | ||||
| Personal Leave of Absence | All | ||||
Rewards & Benefits |
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| Variable Pay Rewards | All | ||||
| Health Care Benefits | All | ||||
| Flexible Work Schedule | All | ||||
| Company-Paid Parking & Mobile Device Benefits | All | ||||
| Wellness Benefits | All | ||||
| Retirement Plan | All | ||||
| Job Descriptions | All | ||||
Employee Development, Performance, & Exit |
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| Probationary Period | All | ||||
| Performance Reviews | All | ||||
| Performance Improvement Plan (PIP) | All | ||||
| Training & Development | All | ||||
| Computer Training | All | ||||
| Professional Memberships | All | ||||
| Employee Resignation & General Exit Procedures | All | ||||
Hiring |
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| Applying for Open Job Postings | All | ||||
| Candidate Referral Bonus Program | All | ||||
| Re-Hiring Former Employees | All | ||||
| Hiring Family Members & Friends | All | ||||
About the Company |
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About Us |
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| Vision & Mission | All | ||||
| Definition of Business Success | All | ||||
| Business Priorities for <YEAR> | All | ||||
| Service Philosophy | All | ||||
| Competitors | All | ||||
| Company History | All | ||||
| Organizational Chart | All | ||||
Our Culture |
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| Core Values | All | ||||
| Culture | All | ||||
| Giving Back | All | ||||
| Service Recognition Awards | All | ||||
| Annual Recognition Awards | All | ||||
| Recognizing & Celebrating Employee Personal Milestones | All | ||||
| All-Hands Meetings | All | ||||
| Lunch & Learns | All | ||||
| Social Events | All | ||||
| Treat Days | All | ||||
Our Brand |
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| Our Brand | All | ||||
| Elevator Pitch | All | ||||
| Our Logos & Branding Guidelines | All | ||||
Our Practices |
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Information Technology |
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| IT Technical Support | All | ||||
| Computer Equipment Upgrade Cycles | All | ||||
| Our Printers | All | ||||
Communicating in the Workplace |
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| Conflict Resolution & Communication | All | ||||
| Effective Email Communication & Etiquette | All | ||||
| Email Signatures | All | ||||
| Running Effective Meetings | All | ||||
| Suggestions in the Workplace | All | ||||
| Exit Interviews | All | ||||
Security |
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| Emergency Contacts | All | ||||
| Key Cards, Access to Premises, & Lock-Up | All | ||||
| Visitors | All | ||||
Expenses & Fiscal Responsibility |
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| Fiscal Responsibility | All | ||||
| Expense Reporting | All | ||||
| Accounts Payable & Expense Approval | All | ||||
| Travel Expenses | All | ||||
| Department Codes | All | ||||
Facilities |
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| First Aid | All | ||||
| Office Map | All | ||||
| Our Lunchroom | All | ||||
| Bulletin Boards | All | ||||
| Our Individual Work Space | All | ||||
| Nursing Mothers | All | ||||
| Facility Temperature Control | All | ||||
| Facility Lights | All | ||||
| Shower Facilities | All | ||||
| Parking Information & Safety | All | ||||
Office Equipment & Phones |
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| Our Office Equipment | All | ||||
| Telephone System & Voice Mail | All | ||||
| Long Distance Calls | All | ||||
| Conference Call Procedures | All | ||||
Meeting Logistics |
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| Scheduling Internal Meetings | All | ||||
| Meeting Rooms | All | ||||
Other Office Services |
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| Associations & Subscriptions (Memberships) | All | ||||
| Business Cards | All | ||||
| Office Supplies | All | ||||
| Mail & Couriers | All | ||||
| Central Filing System | All | ||||
| Swag | All | ||||
| Fax Procedures | All | ||||
External Services |
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| Taxi Cabs | All | ||||
| Catering | All | ||||
| Dry Cleaning Services | All | ||||
What topics are covered in the employee handbooks?