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Ontario |
Alberta |
BC |
Introduction
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| Welcome |
All |
| About This HR Manual |
All |
| Terminology Used in This Manual (“Terminology”) |
All |
| Compliance |
All |
| How Are Topics Structured? |
All |
Staff Policies
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This Staff Policies section of your Handbook will be signed by employees before hire as an addendum to your employment contract. These polices protect your business with clear expectations. Legislation does a good job of protecting employees but protecting your business and other employees falls on the employer. |
Overview
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| About Staff Policies |
All |
Conditions of Your Engagement
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| Sign-Off on Staff Policies |
All |
| Consequences of Non-Adherence to ‘Staff Policies’ |
All |
| Workplace Privacy |
All |
New! Mandatory COVID-19 Vaccination Policy
Keywords: vaccine
Subcribers: Read this before implementing |
All |
| When You Leave the Company |
All |
| Employee Benefits Plan Participation & Long-Term Absence |
All |
Conduct Expectations
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| Diversity & Inclusion |
All |
| Code of Conduct |
All |
| Off-Duty Conduct |
All |
| Confidentiality Agreement |
All |
| Non-Competition |
All |
| Non-Solicitation |
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| Intellectual Property |
All |
| Use of Technology Tools & Electronic Communication |
All |
| Information Technology Security |
All |
| Social Media Policy |
All |
| Personal Activities in the Workplace |
All |
| Impairment-Free Workplace |
All |
| Insider Trading |
All |
| Dating Co-Workers |
All |
| Whistle-Blower Policy |
All |
| Conflict of Interest |
All |
Teleworking Policy
(Work from Home, Working from Home, Remote Work) |
All |
| Gifts & Gratuities |
All |
| Solicitation on Company Premises |
All |
| Appropriate Office Attire |
All |
| Intoxication at Company Events |
All |
| Use of Mobile Devices |
All |
| Temporarily Borrowing or Taking Company Materials Off Premises |
All |
| External Company Communications |
All |
Attendance, Reporting Hours & Payroll
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| Attendance |
All |
| Lunch & Breaks |
All |
| Overtime |
All |
Right to Disconnect
HR Toolkit subscribers can download this policy in the employee handbook.
Trial users can find a stand alone policy here. |
All |
| Approving, Communicating, & Recording Absences |
All |
| Payroll & Pay Day |
All |
Staff Policies Acknowledgement & Signed Agreement
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All.
This section includes the sign off acknowledgement form that all staff must sign before their first day of work, or when you provide them with consideration if after their hire date. |
Human Resources
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Orientation & Onboarding
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| New Employee Orientation |
All |
Legislated Policies
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| Health & Safety |
All |
| Prevention of Harassment & Discrimination |
All |
| Prevention of Workplace Violence |
All |
| Impairment & Substance Dependency |
All |
| Smoke-Free Workplace |
All |
| Protected Grounds — Duty to Accommodate |
All |
| AODA Integrated Accessibility Standards — Information & Communications, & Employment |
ON |
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| AODA — Accessible Customer Service Standards |
ON |
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| Pay Equity |
ON |
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| PIPEDA Privacy Compliance Policy |
ON |
AB |
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| PIPA Privacy Compliance Policy |
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BC |
| Privacy of Employee Personal Information |
All |
| Garnishments |
All |
Legislated Leaves
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| Continuing Benefits & Seniority While on Leave |
All |
| Vacation |
All |
| Public Holidays |
All |
| Pregnancy & Parental Leave |
ON |
AB |
BC |
| Sick Leave |
ON |
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| Compassionate Care Leave |
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AB |
BC |
| Critical Illness or Injury Leave |
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BC |
| Family Medical Leave |
ON
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| Family Care Giver Leave |
ON |
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| Family Responsibility Leave |
ON |
AB |
BC |
| Long Term Illness and Injury Leave |
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AB |
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| Bereavement Leave |
All |
| Domestic and Sexual Violence Leave |
ON |
AB |
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| Illness or Injury Leave (Legislated paid sick leave) New. Jan 01, 2022 |
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BC |
| Critical Illness Leave |
ON |
AB |
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| Crime-Related Child Death or Disappearance Leave |
All |
| Organ Donor Leave |
ON |
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| Reservist Leave |
All |
| Declared Emergency Leave |
ON |
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| Infectious Disease Emergency Leave (Paid & Unpaid COVID-19 Sick Leaves & Vaccination Leave) |
ON |
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| Citizen Ceremony Leave |
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AB |
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| Time Off to Vote |
All |
| Jury Duty |
ON |
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BC |
| COVID-19 Unpaid, Job Protected Leave |
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AB |
BC |
| COVID-19 - Proof of Entitlement |
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BC |
| COVID-19 Vaccination Leave |
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AB |
BC |
Other Employee Leaves & Closures
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| Incidental Illness & Personal Time |
All |
| Short-Term Disability (STD) & Long-Term Disability (LTD) Benefits (Example Carrier Benefits) |
All |
| SPS Leave (Example Short Term Disability - (STD) Self-insured Program) |
All |
| Bereavement & Compassionate Leave |
ON |
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| Unscheduled Office Closures |
All |
| Personal Leave of Absence |
All |
Rewards & Benefits
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| Variable Pay Rewards |
All |
| Health Care Benefits |
All |
| Flexible Work Schedule |
All |
| Company-Paid Parking & Mobile Device Benefits |
All |
| Wellness Benefits |
All |
| Retirement Plan |
All |
| Job Descriptions |
All |
Employee Development, Performance, & Exit
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| Probationary Period |
All |
| Performance Reviews |
All |
| Performance Improvement Plan (PIP) |
All |
| Training & Development |
All |
| Computer Training |
All |
| Professional Memberships |
All |
| Employee Resignation & General Exit Procedures |
All |
Hiring
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| Applying for Open Job Postings |
All |
| Candidate Referral Bonus Program |
All |
| Re-Hiring Former Employees |
All |
| Hiring Family Members & Friends |
All |
About the Company
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About Us
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| Vision & Mission |
All |
| Definition of Business Success |
All |
| Business Priorities for <YEAR> |
All |
| Service Philosophy |
All |
| Competitors |
All |
| Company History |
All |
| Organizational Chart |
All |
Our Culture
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| Core Values |
All |
| Culture |
All |
| Giving Back |
All |
| Service Recognition Awards |
All |
| Annual Recognition Awards |
All |
| Recognizing & Celebrating Employee Personal Milestones |
All |
| All-Hands Meetings |
All |
| Lunch & Learns |
All |
| Social Events |
All |
| Treat Days |
All |
Our Brand
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| Our Brand |
All |
| Elevator Pitch |
All |
| Our Logos & Branding Guidelines |
All |
Our Practices
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Information Technology
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| IT Technical Support |
All |
| Computer Equipment Upgrade Cycles |
All |
| Our Printers |
All |
Communicating in the Workplace
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| Conflict Resolution & Communication |
All |
| Effective Email Communication & Etiquette |
All |
| Email Signatures |
All |
| Running Effective Meetings |
All |
| Suggestions in the Workplace |
All |
| Exit Interviews |
All |
Security
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| Emergency Contacts |
All |
| Key Cards, Access to Premises, & Lock-Up |
All |
| Visitors |
All |
Expenses & Fiscal Responsibility
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| Fiscal Responsibility |
All |
| Expense Reporting |
All |
| Accounts Payable & Expense Approval |
All |
| Travel Expenses |
All |
| Department Codes |
All |
Facilities
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| First Aid |
All |
| Office Map |
All |
| Our Lunchroom |
All |
| Bulletin Boards |
All |
| Our Individual Work Space |
All |
| Nursing Mothers |
All |
| Facility Temperature Control |
All |
| Facility Lights |
All |
| Shower Facilities |
All |
| Parking Information & Safety |
All |
Office Equipment & Phones
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| Our Office Equipment |
All |
| Telephone System & Voice Mail |
All |
| Long Distance Calls |
All |
| Conference Call Procedures |
All |
Meeting Logistics
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| Scheduling Internal Meetings |
All |
| Meeting Rooms |
All |
Other Office Services
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| Associations & Subscriptions (Memberships) |
All |
| Business Cards |
All |
| Office Supplies |
All |
| Mail & Couriers |
All |
| Central Filing System |
All |
| Swag |
All |
| Fax Procedures |
All |
External Services
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| Taxi Cabs |
All |
| Catering |
All |
| Dry Cleaning Services |
All |
