| Ontario | Alberta | BC | |
Introduction |
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| Welcome | All | ||
| About This HR Manual | All | ||
Staff Policies |
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Overview |
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| About Staff Policies | All | ||
| Terminology Used in This Manual (“Terminology”) | All | ||
| Who Do ‘Staff Policies’ Apply To? | All | ||
| How Are Topics Structured? | All | ||
Conditions of Your Engagement |
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| Sign-Off on Staff Policies | All | ||
| Consequences of Non-Adherence to ‘Staff Policies’ | All | ||
| No Expectation to Workplace Privacy | All | ||
| When You Leave the Company | All | ||
| Employee Benefits Plan Participation & Long-Term Absence | All | ||
Conduct Expectations |
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| Code of Conduct | All | ||
| Off-Duty Conduct | All | ||
| Confidentiality Agreement | All | ||
| Non-Competition, Non-Solicitation, & Non-Disparagement Agreement | All | ||
| Intellectual Property | All | ||
| Use of Technology Tools & Electronic Communication | All | ||
| Information Technology Security | All | ||
| Personal Activities in the Workplace | All | ||
| Impairment-Free Workplace | All | ||
| Insider Trading | All | ||
| Dating Co-Workers | All | ||
| Whistle-Blower Policy | All | ||
| Conflict of Interest | All | ||
| Teleworking Policy | All | ||
| Gifts & Gratuities | All | ||
| Solicitation on Company Premises | All | ||
| Appropriate Office Attire | All | ||
| Intoxication at Company Events | All | ||
| Use of Mobile Devices | All | ||
| Temporarily Borrowing or Taking Company Materials Off Premises | All | ||
| External Company Communications | All | ||
Attendance, Reporting Hours & Payroll |
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| Attendance | All | ||
| Lunch & Breaks | All | ||
| Overtime | All | ||
| Approving, Communicating, & Recording Absences | All | ||
| Payroll & Pay Day | All | ||
Human Resources |
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| Who Does this Human Resources Section Apply To? | All | ||
Orientation & Onboarding |
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| New Employee Orientation | All | ||
Legislated Policies |
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| Health & Safety | All | ||
| Prevention of Harassment & Discrimination | All | ||
| Prevention of Workplace Violence | All | ||
| Impairment & Substance Dependency | All | ||
| Smoke-Free Workplace | All | ||
| Protected Grounds — Duty to Accommodate | All | ||
| AODA Integrated Accessibility Standards — Information & Communications, & Employment | ON | ||
| AODA — Accessible Customer Service Standards | ON | ||
| Pay Equity | ON | ||
| PIPEDA Privacy Compliance Policy | ON | AB | |
| PIPA Privacy Compliance Policy | BC | ||
| Privacy of Employee Personal Information | All | ||
| Garnishments | All | ||
Legislated Leaves |
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| Continuing Benefits & Seniority While on Leave | All | ||
| Vacation | All | ||
| Public Holidays | All | ||
| Pregnancy & Parental Leave | All | ||
| Sick Leave | ON | ||
| Compassionate Care Leave | AB | BC | |
| Critical Illness or Injury Leave | BC | ||
| Family Medical Leave |
ON |
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| Family Care Giver Leave | ON | ||
| Family Responsibility Leave | All | ||
| Long Term Illness and Injury Leave | AB | ||
| Bereavement Leave | All | ||
| Domestic and Sexual Violence Leave | ON | AB | |
| Critical Illness Leave | ON | AB | |
| Crime-Related Child Death or Disappearance Leave | All | ||
| Organ Donor Leave | ON | ||
| Reservist Leave | All | ||
| Emergency Leave: Declared Emergencies and Infectious Disease Emergencies | ON | ||
| Citizen Ceremony Leave | AB | ||
| Time Off to Vote | All | ||
| Jury Duty | ON | BC | |
| COVID-19 Leave (Temporary) | AB | BC | |
Other Employee Leaves & Closures |
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| Sick, Personal & Short-Term Disability Leave (SPS Leave) — Option 1 | All | ||
| Incidental Illness & Personal Time — Option 2 | All | ||
| Short-Term Disability (STD) & Long-Term Disability (LTD) Benefits — Option 2 | All | ||
| Bereavement & Compassionate Leave | ON | ||
| Unscheduled Office Closures | All | ||
| Personal Leave of Absence | All | ||
Rewards & Benefits |
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| Variable Pay Rewards | All | ||
| Health Care Benefits | All | ||
| Flexible Work Schedule | All | ||
| Company-Paid Parking & Mobile Device Benefits | All | ||
| Wellness Benefits | All | ||
| Retirement Plan | All | ||
| Job Descriptions | All | ||
Employee Development, Performance, & Exit |
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| Probationary Period | All | ||
| Performance Reviews | All | ||
| Performance Improvement Plan (PIP) | All | ||
| Training & Development | All | ||
| Computer Training | All | ||
| Professional Memberships | All | ||
| Employee Resignation & General Exit Procedures | All | ||
Hiring |
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| Applying for Open Job Postings | All | ||
| Candidate Referral Bonus Program | All | ||
| Re-Hiring Former Employees | All | ||
| Hiring Family Members & Friends | All | ||
About the Company |
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About Us |
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| Vision & Mission | All | ||
| Definition of Business Success | All | ||
| Business Priorities for <YEAR> | All | ||
| Service Philosophy | All | ||
| Competitors | All | ||
| Company History | All | ||
| Organizational Chart | All | ||
Our Culture |
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| Core Values | All | ||
| Culture | All | ||
| Giving Back | All | ||
| Service Recognition Awards | All | ||
| Annual Recognition Awards | All | ||
| Recognizing & Celebrating Employee Personal Milestones | All | ||
| All-Hands Meetings | All | ||
| Lunch & Learns | All | ||
| Social Events | All | ||
| Treat Days | All | ||
Our Brand |
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| Our Brand | All | ||
| Elevator Pitch | All | ||
| Our Logos & Branding Guidelines | All | ||
Our Practices |
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Information Technology |
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| IT Technical Support | All | ||
| Computer Equipment Upgrade Cycles | All | ||
| Our Printers | All | ||
Communicating in the Workplace |
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| Conflict Resolution & Communication | All | ||
| Effective Email Communication & Etiquette | All | ||
| Email Signatures | All | ||
| Running Effective Meetings | All | ||
| Suggestions in the Workplace | All | ||
| Exit Interviews | All | ||
Security |
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| Emergency Contacts | All | ||
| Key Cards, Access to Premises, & Lock-Up | All | ||
| Visitors | All | ||
Expenses & Fiscal Responsibility |
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| Fiscal Responsibility | All | ||
| Expense Reporting | All | ||
| Accounts Payable & Expense Approval | All | ||
| Travel Expenses | All | ||
| Department Codes | All | ||
Facilities |
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| First Aid | All | ||
| Office Map | All | ||
| Our Lunchroom | All | ||
| Bulletin Boards | All | ||
| Our Individual Work Space | All | ||
| Nursing Mothers | All | ||
| Facility Temperature Control | All | ||
| Facility Lights | All | ||
| Shower Facilities | All | ||
| Parking Information & Safety | All | ||
Office Equipment & Phones |
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| Our Office Equipment | All | ||
| Telephone System & Voice Mail | All | ||
| Long Distance Calls | All | ||
| Conference Call Procedures | All | ||
Meeting Logistics |
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| Scheduling Internal Meetings | All | ||
| Meeting Rooms | All | ||
Other Office Services |
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| Associations & Subscriptions (Memberships) | All | ||
| Business Cards | All | ||
| Office Supplies | All | ||
| Mail & Couriers | All | ||
| Central Filing System | All | ||
| Swag | All | ||
| Fax Procedures | All | ||
External Services |
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| Taxi Cabs | All | ||
| Catering | All | ||
| Dry Cleaning Services | All | ||
What topics are covered in the employee handbooks?