What's New Portal

The following table summarizes this year's HR Toolkit updates. 

Updates

Sept 20/21. ALL - Additional Notices clause added to Employment Agreements

Additional clause "5" added to the employment contract template that outlines protocols for delivering notices to each party. 

Aug 27/21. ALL - New Policy!  Mandatory COVID-19 Vaccination Policy

All basic employee handbooks and comprehensive employee manuals now include a COVID-19 Mandatory Vaccination Policy template

Aug 13/21. ALL - New Resource Center Interface launched!

Users can enjoy a new look when they log into the Resource Center including:

  • Improved navigation and side menus
  • Introductions for each feature
  • Improved Search functionality for templates & policies
  • Top banner functionality so we can more easily communicate announcements and promotions
  • For users who have purchased more than one product, you'll find it easier to get to your product  

Jul 28/21. ALL - New Template: Hybrid & Remote Work Policy & Agreement 

New Template!  Hybrid & Remote Work Policy & Agreement 

  • Formerly Teleworking Policy & Agreement updated with new document
  • Includes 3 remote work scenarios. 
  • Stronger contractual language including: 
    • Remote work to remain in the same jurisdiction as the employer given the numerous ESA and CRA/payroll issues surrounding crosspollination of jurisdictions. 
    • Provision that if any provision contained in the agreement is deemed non-compliant, that portion of the Agreement is replaced by the related language of the Act and the rest of the Agreement remains in force.

    • Policy may be updated at any time at the Company’s discretion

    • Teleworker eligibility includes a minimum number of months of employment.

  • Added hours clarity and flexibility in the hours of work table in the Teleworking Schedule section. 

May 26/21. BC - Updated Policies: 3 COVID-19 Leaves & Proof of Entitlement 

New Policy! BC Employee Handbook & HR Manual

Following the latest amendments to the ESA, our BC Employee Handbook has been updated to provide workers with an all encompassing COVID-19 Policy which includes the following Leaves and sections:

  • Paid Vaccination Leave

  • Paid Sick Leave

  • Unpaid Leave

  • Proof of Entitlement

Legislation Link & Details: BC ESA - May 21/21

May 12/21. ALL. New!  Work from Home interview questions  

Updated! Interview Questions

This list of 260 comprehensive example interview questions has been updated with 20 brand new Work from Home questions that will help hiring managers ask candidates important and relevant questions related to remote work. 

May 12/21. ALL. New!  Work from Home Reference Check questions  

Updated! Reference Check Questions  

This list of sample reference check questions has been updated with 20 brand new Work from Home questions for hiring managers to use while conducting reference checks. 

May 04/21. ALL. New! Right to Disconnect Policy

New Policy! All Employee Handbooks & HR Manuals

This policy encourages productivity during regular business hours and supports your employees right to disconnect outside of work. The policy outlines both employee and employer responsibilities, guidelines for breaks, scheduling meetings, hours of work and overtime, and procedure for reporting concerns. 

Apr 30/21. ON. Updated! Infectious Disease Emergency Leave Policy

Updated Policy! Ontario Employee Handbook & HR Manual

This policy has been updated to reflect amendments to the ESA providing workers with up to three days of paid leave for reasons related to COVID-19.

Legislation link and details:  ON ESA - Apr 30/21

Apr 28/21. BC. Updated! COVID-19 Leave Policy

Updated!  BC Employee Handbook & HR Manual

This policy has been updated to reflect amendments to the ESA providing workers with up to three hours of paid leave to get each dose of their COVID-19 vaccine.

Legislation link and details:  BC ESA - Apr 28/21

Apr 28/21. AB. New! COVID-19 Vaccination Leave Policy

New Policy! Alberta Employee Handbook & HR Manual

Alberta's Employment Standards Code has been amended to ensure employees can access up to three hours of paid, job-protected leave to get the COVID-19 vaccine. Find this policy in the Legislated Leaves section of the Manual. 

Legislation link and details: AB ESA - Apr 21/21

Apr 06/21. BC. Updated! COVID-19 Leave Policy

Updated Policy! BC Employee Handbook & HR Manual

This policy has been updated to reflect regulatory improvements under the Employment Standards Act  to allow part-time and full-time workers to take the time needed to travel and receive the vaccine or to take a dependent family member to receive the vaccine.

Legislation link and details: BC ESA - Apr 1/21

Mar 08/21. ALL. Updated Teleworking policy & agreement

Updated Policy! Teleworking Policy & Agreement

Teleworking policy & agreement has been significantly altered, ordered and sectioned, including updated language for a tighter legal contract. 

Feb 01/21. ON. Updated Employment Contract Agreement

Updated! Employment Contract Agreement

Additional language added to Clause 8.3  "Termination with Just Cause" for Ontario employers only in light of the bombshell decision by the Ontario Court of Appeal in Waksdale v. Swegon North America Inc.  held that, if an employment agreement contains multiple termination clauses and only one violates minimum statutory employment standards, then every other termination provision is also unenforceable. 

Jan 05/21. ALL. 3 new topics added employee handbook

All Employee Handbooks & HR Manuals

New Topics!  

  • Compliance
    The topic of compliance is moved from a paragraph in  "Terminology Used in this Manual (Terminology)" to its own topic to reinforce the importance of its statement:  "It’s also the Company’s intention to be compliant with <province> and Canadian law throughout this Manual. In the event that something in the Manual conflicts with federal or provincial laws, those laws will govern."
  • Staff Policies Acknowledgement & Signed Agreement
    This Agreement is now part of the manual that follows the "Staff Policies" section. Can be used for sign off by employees of the Staff Policies and Terms & Definitions section which are the sections that protect employers. 
  • Social Media Policy

New Structure! The manual has been re-organized to place company and HR information up front, and the Conduct Policies at the end.

Nov 25/20. ALL. Updated Involuntary Termination Letter Options

Updated! Involuntary Termination Letter Options & Release Form

Template updated with additional, more comprehensive instructions.

Nov 10/20. ALL.  New! Employee Status Change Form 

New Template! Employee Status Change Form & Accompanying Instructions for Staff

Nov 04/20. ALL.  New! Timesheet Master Templates 

New Template! Timesheet Master Templates & Accompanying Instructions for Staff

Nov 01/20. ALL.  New! Absence & Overtime Approval Form  

New Template! Absence & Overtime Approval Form & Accompanying Instructions for Staff

Sep 15/20. ALL. Updated Employment Contract Agreement

Updated! Employment Contract Agreement & Accompanying Instructions for Staff

Employment agreement has been significantly altered, ordered and sectioned, including tighter language for Group Insurance benefits changes.

Aug 01/20. ON - Updated Legislated Leaves 

New Policies! Ontario Employee Handbook & HR Manual

Following the latest amendments to the ESA, our ON Employee Handbook has been updated with 2 new legislated leaves: 

  • Declared Emergency Leave
  • Infectious Disease Emergency Leave

Legislation Link & Details: ON ESA - July 21/20

Apr 30/20. ALL. Updated Involuntary Termination Letter Options

Updated! Involuntary Termination Letter Options & Release Form

Scripts include:

  • COVID-19 Termination after Lay-Off Example Letter
  • Recall Notices after Temporary Lay-Off

Apr 06/20. AB. Tempoorary Changes to ESA

No changes to templates, but important for employers to note temporary changes to ESA for:

  • Lay-offs
  • Group terminations
  • Scheduling
  • Daycare.

Legislation link and details: AB ESA  - Apr 06/20

Mar 28/20. BC. New! COVID-19 Leave & Personal Illness & Injury Leave

New Policies! BC Employee Handbook & HR Manual

  • Covid-19 Leave
  • Personal Illness or Injury Leave

Legislation link and details: BC ESA - Mar 23/20

Mar 26/20. ON. New! Declared Emergencies & Infectious Disease Emergencies Leave

New Policy! ON Employee Handbook & HR Manual

Following the latest amendments to the ESA, our ON Employee Handbook has been updated with a new legislated leave:

  • Emergency Leave: Declared Emergencies and Infectious Disease Emergencies

Legislation link and details: Ont ESA - Mar 19/20

Mar 24/20. AB. New! COVID-19 Leave

New Policy! ON Employee Handbook & HR Manual

Following the latest amendments to the ESA, our AB Employee Handbook has been updated with a new legislated leave:

  • COVID-19 Leave

Legislation link and details: AB ESA - Mar 17/20

Feb 28/20. ALL. Updated Teleworking Policy & Agreement

Updated! Teleworking Policy & Agreement

Template updated with additional, more comprehensive language.

Feb 20/20. ALL.  New! Teleworking Policy

New Policy! All Employee Handbooks & HR Manuals

Feb 01/20. ALL.  Added! Formal Terms & Definitions included in Employee Handbook

New ! All Employee Handbooks & HR Manuals

Added: Formal Terms & Definitions within the handbook & manuals vs in a separate document.